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PROCUREMENT

BY LAURA SZYMANOSKI
New Rules Require New Boilerplates

Laura Szymanoski

This year has been such a rollercoaster ride for all of us. We also want to thank West-MEC for hosting the GPPCS
Although there has been uncertainty and many challenges, I website and posting these Boilerplate templates.

want to thank Deer Valley Unified School District for choosing

me and giving me the opportunity to grow and flourish in this If you visit the GPPCS website at GPPCS.ORG you will now

professional career. For myself, this first year has been amazing. have six (6) different Boilerplates available to you. Examples
I am also forever grateful for this AASBO organization which I of IFB’s and RFP’s for individual District, GPPCS cooperative,
have had the opportunity of being a part of for many years. The and SAVE cooperative language.
support I receive from both organizations has been a blessing.
Also note: designated clauses highlighted in yellow have
During this rollercoaster ride however, there is a committee that been added as a result of the 2020 Arizona Procurement Rules
has been working for you. Revisions effective July 1, 2020, making these templates
wonderful tools to be accessed. The Boilerplates are a starting
The GPPCS/SAVE (Greater Phoenix Purchasing Consortium point to help Districts draft their own solicitations. It is by no
of Schools)(Strategic Alliance of Volume Expenditures) means meant to be etched in stone and should be revised as
Boilerplate committee has been working diligently to needed by the District. It takes just a few minutes to familiarize
yourselves with the format, and then each District can revise
and update with their pertinent information - Logo’s, addresses,
scope of work, etc.

Although this is not Legal advice, it is with known Best
Practices that we provide samples to our colleagues.
It is the committees sincere hope that these Boilerplates will be a
launching pad to help Districts comply with the requirements of
the procurement rules and somewhat standardize solicitations

across Arizona Districts to the benefit of the vendor community
provide updated solicitation Boilerplates ready and posted which serves our Districts.
on the GPPCS website, to reflect the updated July 1, 2020

Procurement Rules Revisions. Our colleagues across the GPPCS was formed and dedicated to keep open Purchasing
region and State are kept busy with their ongoing, ever dialogue between Districts, not only in the Phoenix area,
changing, procurement tasks and we wanted to provide but State wide. Purchasing and District representatives are
consistent Boilerplate templates. These are provided as encouraged to join in on-line at monthly meetings and gain
samples and a base from which to work from. We knew there contract and commodity information, as well as Purchasing
was a need out there for these templates, and we committed legislation and rules, from seasoned Purchasing Professionals.
to the task. We are all in this together! And Purchasing folks are great at
sharing and caring.
The committee consists of a group of dedicated professionals:
Cheryl Burt, Buckeye Elementary School District, Ken Carter, Let’s keep it moving forward for the great Students of Arizona!
1GPA, Richard Helm, Pendergast Elementary School District,
Claudia Leon, Paradise Valley Unified School District, Bill Laura is the Purchasing Services Director for Deer Valley

Munch, Valley Schools Management Group, Roger Spivey, Unifi ed School District and 2017 AZNIGP Manager of the Year.

Litchfield Elementary School District, Lari Staples, Dysart She may be reached by email at laura.szymanoski@dvusd.org
Unified School District, Laura Szymanoski, Deer Valley

Unified School District, and Jeff Thomason, Roosevelt School

District.

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32 THE EDGE BACK TO SCHOOL 2020