Page 43 - NEW Employee Handbook June 15, 2025

REIMBURSEMENTS

SMOKING CESSATION PROGRAM

Big River will reimburse up to $500 for expenses related to smoking cessation. Original
receipts should be turned into Human Resources

After $500 is used, the employee will update Human Resources on progress and it will be
decided if reimbursement will be extended.

This is a one time only benefit per employee.

TRAVEL/EXPENSE ACCOUNTS

The Employer will reimburse employees for reasonable expenses incurred through
business

travel. All cash advances must be accounted for, and original expense receipts are
required.

The following reasonable business expenses will be reimbursed:

Travel expense, automobile expense, lodging, tips, and business meals

Travel from home to work on a special one day assignment in another city: A nonexempt
employee who is assigned a special one day assignment in another city and returns
home the same day will be compensated for the time spent in traveling to and returning
from the other city. The regular time spent commuting to and from work will not be
reimbursed as travel time.

Travel Away from Home Community: A non-exempt employee who travels away from
home overnight is travel away from home. A non-exempt employee will be
compensated for 8 hours during normal working hours and also on nonworking days.
Time spent in travel away from home outside of regular working hours as a passenger on
an airplane, train, boat, bus, or automobile will not be considered as work time.

BUSINESS EXPENSE REIMBURSEMENT

This policy establishes the procedures all employees must follow when they are required
to incur business-related expenses on behalf of Big River.

Employees are expected to use good judgment regarding all expenses incurred while
conducting business for Big River. Expenses must be reasonable in the circumstances,
necessary and incidental to the performance of the business involved and for the
primary benefit of Big River rather than the employee.

Page | 43 Revision June 15, 2025