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3. Application Development and Modifications

(Refer Datamization Process)
3.1 The Client will appoint a “Steering Committee” comprising of CEO/CFO/CIO & heads of
department who will have the authority to provide all required information such as
data flow, data volume, source documents, inquiries, report formats & information
required for data conversion/migration.
3.2 Steering Committee must have the authority to allocate or recruit suitable and capable
resource personnel to be trained to handle the project. This will also include data entry
personnel.

3.3 The steering committee at the request of the Vendor will review the progress of the
project along with the Vendor’s team.

3.4 Steering committee and the Vendor will both maintain the meeting minutes which will
be reviewed at the beginning of all steering committee meetings. Meeting minutes will
include all milestones to be achieved with deadlines and responsibility.
3.5 The Vendor will perform a “Hardware Health Check” and will provide the Steering
Committee the required H/W Specification with the time line for the purchase.
3.6 The Vendor will study the requirements of the Clients on site and then provide a GAP
ANALYSIS document for the Client to sign off. The GAP ANALYSIS will be the areas that
are not covered by FiNAC and have to be developed.

3.7 Once the GAP ANALYSIS is signed off by the Client, the Vendor will provide the Standard
Blueprint (also referred to as the Business Requirement Specification) covering the
general scope of the FiNAC solution.

3.8 The vendor will create a WhatsApp group to facilitate communication. The WhatsApp
group will include the steering committee.

3.9 After signing the GAP ANALYSIS the process of data migration will commence.

3.10 During data migration the steering committee will ensure that all information
requested will be in the formats like Excel sheets, text files, etc as required by the
Vendor. Formats will be provided by the Vendor beforehand.
3.11 All data migration information provided by the client will be signed off by the client as
true & accurate.
3.12 The vendor will perform a Risk Analysis of the project based on the Risk Analysis and
Mitigation Document (see below).
3.13 Mandatory Risk Analysis, performed by the Vendor in assessing the data volumes and
availability of data entry personnel.
3.14 The head of the steering committee will sign off the Blueprint and heads of
departments will sign off individual module/application requirement Blueprint.
3.15 The Vendor will also provide a detail specification of the integration of all modules into
the finance module (when relevant) and the finance division of the Client will sign off
this document.

3.16 There after the vendor reserves the right to make additional charges for changes to the
GAP ANALYSIS document.

3.17 The Blueprint will be assumed as accepted by the Client if the Blueprint Confirmation
has not been done within 10 working days.

© Datama tion Systems (Pvt) Ltd. – 2019(Version 3.12) Page 3 of 11