Page 3 - VYSNOVA PROGRAM MANAGEMENT GUIDE V1.1

Maintenance and Back-Ups ...................................................................................................... 25

Inventory ................................................................................................................................... 26
Project Closeout ........................................................................................................................ 26

Security .......................................................................................................................................... 28
Role of PM in Security ............................................................................................................... 28

Facility Security Officer ............................................................................................................. 28
Corporate-Level Security ........................................................................................................... 28

Contracts ....................................................................................................................................... 30
PM Contracting Responsibilities ............................................................................................... 30

Contract Authorities and Limitations ........................................................................................ 30
Standard Processes and Procedures for Contracting Activities ................................................ 30

Administration of Press Releases and Award Announcements ................................................ 33
Contracts Repository ................................................................................................................. 34

SOP for Contract Closeout ........................................................................................................ 34

Subcontractor Management ......................................................................................................... 35
Purpose ..................................................................................................................................... 35
Identifying and Verifying Subcontractors ................................................................................. 35

Subcontract Elements ............................................................................................................... 35
Subcontractor Kick-Off .............................................................................................................. 36

CRF on Subcontract Requests, Subcontract Changes, Questions, or Research ........................ 37

Subcontracts in the Contracts Repository ................................................................................ 38
Accounting ..................................................................................................................................... 39
Financial Management Responsibilities .................................................................................... 39

Cost and Spend Planning ........................................................................................................... 40

Accounting System .................................................................................................................... 40
Timesheets ................................................................................................................................ 40

Payments to Vendors/Subcontractors/Consultants ................................................................. 41
Petty Cash Accounts .................................................................................................................. 41

Authorized Signatures ............................................................................................................... 42

Project Status Reports ............................................................................................................... 42
Billing ......................................................................................................................................... 42
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