Page 182 - ADMINISTRATIVE MANUAL
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                                       ACTIVITY                                         BY CONTRACT                                                           BY ADMINISTRATION
                                                                 OFFICE/UNIT                         UNDERTAKING                              OFFICE/UNIT                         UNDERTAKING

                                                                                         Secures, if necessary, additional
                                                                                         supporting documents from Univ.
                                                                                         Infra Office and other Offices

                                                                                         Submits to DBM request for
                                                                                         release/s


                                                                                         Follows up request/s when
                                                                                         necessary

                                                                                         Notifies the President upon
                                                                                         release


                                                                                         Pays 15% Mobilization Cost
                                Pre-Completion                Central                    except when not demanded by the  Executive Director                            Pays Construction Materials/
                                Payments                      Administration             Contractor, or when the bidder is                                              Labor after delivery in
                                                                                         the same Contractor who is                                                     accordance with existing COA
                                                                                         working on the same Project or                                                 Rules and Regulations, and

                                                                                         other Project/s within the same                                                the University Policy
                                                                                         site (Campus). Pays periodically                                               Disbursement Scheme
                                                                                         based percentage of
                                                                                         Accomplishment                                                                 Pre-Audit Unit/Campus
                                                                                                                                                                        Internal Auditor

                                                                                         Prepares voucher with the
                                                              Accounting                 following signatories:
                                                              Office                     a.1 Letter a Univ. Director, Infra
                                                                                         a.2 Chief Accountant
                                                                                         a.3 President
                                                                                         a.4 Preparation of check to be
                                                                                         signed by the Cashier and

                                                                                         countersigned by the President
                                                                                         a.5 Cashier pays the Contractor

                                                                                         Submits certification to the

                                                                                         President through the VP.
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