Page 44 - ADMINISTRATIVE MANUAL

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f) The Physical Plant and General Services Office is headed by a University Director for
Physical Plant and General Services who supervises and coordinates the activities of
the physical plant and general services of the University.

The offices under this are: 1) Motor Pool/Transportation Services, 2) Electrical
Services, 3) Water Services, 4) Carpentry Services, 5) Laboring Services 6)
Landscaping, and 7) Janitorial Services.

The Finance Division is headed by a University Finance Director who supervises and
coordinates the financial activities of the University.

The Finance Office is concerned with the generation, allocation and management of
the University’s financial resources through a systematic and organized process of recording,
examination and interpretation of financial records and reports. It includes the installation of
accounting, auditing and management control system, budget evaluation, planning,
forecasting and execution.

The Finance Service Division is composed of the following sections, namely: 1)
Accounting, 2) Budgeting, and 3) Cashiering.

a) The Accounting Section is headed by a University Accountant who will closely
coordinate activities. Each campus has an office headed by a chief.

The Accounting Unit is concerned with the following activities/functions:
1) Book keeping
2) Processing and Liquidation
3) Payroll and Records, and
4) Student Accounts.

b) The Budget Section is headed by a Budget Officer who supervises and coordinates
with the budget offices of all campuses regarding budgeting activities. Each campus
has a Budget Office which is headed by a chief.

The Budget Unit is concerned with the preparation and examination of budget requests
and justifications, allocation of funds for the different programs, projects and activities of the
University in coordination with the Office of Planning and Development. It also includes the
preparation of budget summary which is the outcome of a budgeting process on two levels –
one in the campus level and the second in the university level. Budgeting in the campus level
reflects the program allocation and priorities set for the different programs and services by the
Deans and Directors and other officials of equal rank in the campus. The budgeting process
in the University level is undertaken in consultation with the different Executive Directors who
represents and defends their respective budgets.

c) The Cash Section is headed by a University Cashier who coordinates the cashiering
activities with the Cashiers of the different campuses. Each campus has a Cash Office
which is headed by a chief.

The Cash Section is concerned with the following activities/functions: 1) Checking account, 2)
collection and disbursement, and 3) safekeeping of money and financial records. The
cashiering section in the campus level is responsible for the collection of income and
disbursement of funds in the campus/unit.

The University Office of Planning and Development. Headed by a University
Director, the primary function of the Office is to unify/coordinate/integrate all the planning