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Associate Professor 4) even if the latter has a higher points for as long as the Comparatively at
Par point difference is not more than 3, provided further that the latter faculty will also be promoted
(e.g., to Associate Professor 1).
4.9 Faculty members who have been left out of the Quota for Associate Professor or Professor
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ranks under the NCC 69, 2 Cycle (where they had already met the points of Professor or
Associate Professor) and where thus only given the higher sub-rank of a lower faculty rank
(Assistant Professor 4 or Associate Professor 5) will be given priority over non-quota candidates
even if the latter points for as long as the Comparatively at Par point difference is not more than
three (3). Otherwise, the non-quota faculty will be promoted. This will solve the complaints of
faculty members who have already long met the points required for Associate Professor or
Professor but where not yet given the corresponding faculty rank because of the quota system
under NCC 69.

5.0 MECHANICS

5.1 There will be announcements of evaluation of documents for promotion in conspicuous places
in all the Colleges in the Campus where there are vacancies within a reasonable period before
the start of the evaluation of documents for evaluation. A deadline for submission of documents
will be set.

5.2 The campus Evaluation Committee will convene soonest after the deadline to start evaluating
documents. The Campus HRMO will forward copies of the QCE and PES of the faculty candidates
for promotion to the Campus Evaluation Committee.

5.3 Before the Campus Evaluation Committee will transfer the results of the evaluation of
documents to the proper form (FPE Form 1) and the ranking prepared, faculty members may be
allowed to clarify their points. No additional document, will, however, be accepted after the
deadline. (Note: FPE means Faculty Promotion Evaluation).

5.4 The QCE and PES quantitative ratings of the faculty candidates will be summarized in the
prescribed (FPE Form 2). The Performance points will then be added to the CCE points to get the
total points.

5.5 From the total points, ranking per faculty rank and sub-rank will be prepared and summarized
in the proper from (FPE Form 3). The result of evaluation and ranking will be forwarded to the
Campus Faculty Selection and Promotion Board (CFSPB).

5.6 The CFSPB will review and deliberate on the results of evaluation and ranking and determine
those who will be promoted. The list of faculty to be promoted will be summarized in the proper
form (FPE Form 4).

5.7 The result of evaluation and ranking will be posted in all the Colleges of the Campus for the
information of all concerned faculty members.

5.8 The HRMO will prepare the Certification (FPE Form 5) of promoted faculty members to be
signed by the members of the CFSPB; and the summarized data of vacancies to be filled up by
the promoted faculty members (FPE Form 6).

5.9 The output of the CFSPB will be endorsed by the Campus Executive Director/Campus Head
to the University Faculty Selection and Promotion Board for final review and recommendation to
the University President for approval.

5.10 The list of promoted faculty members including the supporting documents will be submitted
to the Board of Regents for confirmation.
5.11 The HRMO will prepare the promotional appointments of promoted faculty members for
signature of the President and attestation by the Civil Service Commission.

6.0 CAMPUS EVALUATION COMMITTEE

A Campus Evaluation Committee (CEC) will be formed composed of three members who are
knowledgeable about the application of the provisions of the NBC 461. The Chairperson, who sits