Page 26 - Library Manual

CvSU Library Manual of Operations

Section 2. Acquisition

Acquisition is the process of selecting, ordering, and
receiving materials for library collections by purchase,
exchange, or gift, which may include budgeting and
negotiating with outside agencies, such as publishers,
dealers, and vendors, to obtain resources to meet the needs
of the institution’s clientele, in the most economical and
expeditious manner.

Acquisition through purchase, donation, gift or
exchange of the items that the selection personnel have
identified as a desirable addition to the collection is
systematically implemented. The acquisition process starts
by providing respective colleges the list of books and serials
(journals, magazines, etc.) for purchase/ subscription.
Recommendation slips are then collected and summarized
for purchase. The following forms are then accomplished:

a. Purchase Request (PR) form;
b. Obligation Request (OR) form;
c. Canvass/ Quotation form;
d. Abstract of canvass;
e. Purchase Order (PO) form;
f. Inspection and Acceptance Record (IAR) form; and
g. Acknowledgment Receipt of Equipment (ARE) form.

Section 3. Material Processing

Material processing of the newly acquired books is
unpacked and inspected for imperfections. Defective items
are returned for replacement. Finally, acceptable books are
stamped with mark ownership on the designated
part/portion of the book.

A set of policies on library collection development is
being implemented in the University to assist the library in
the selection and acquisition of relevant resources.

Section 4. Accessioning

Accessioning is the process of assigning a number to a
particular book and recording the item in the accession
record book. Sample of accession record book is shown
below. Column legend for Table 1 is indicated as well.

Page 26