Page 43 - Library Manual

CvSU Library Manual of Operations

3. Establish bibliographic data using selection
tools available as to: author, title, place of
publication, date of publication, publisher,
edition, volume no., copyright date, series and
price.

4. Establish library’s need for the material.

5. Check card catalog for present holdings, ordered
file and in-process file.

6. If item is already in the collection, return request
slip / want slip indicating the number of copies
in the holdings. Requestor must make it clear if
second or additional copies are still needed.

b. Requisitioning

1. Prepare requisition.

2. Forward requisition to President for approval
and authorization to spend the fund.

Procedure for Requisitioning of Books.
Requirements for Purchase Order using three (3)
dealers.

 Canvass Form. Quotation of prices from
three (3) different dealers. Lowest price
quotation by a dealer wins.

 Abstract of Canvass Form. Shows the
compared prices of three dealers.

 PR. Purchase request of end user.

 Certificate of Distributorship, if
necessary. Certificate of the winning
dealer that he is the exclusive distributor
of the books to be purchased.

 Purchase Order Form. Approved copy of
P.P. received and signed by the distributor
and attached to the voucher form.

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