Page 45 - Library Manual
P. 45
CvSU Library Manual of Operations
document such as bills, invoice, receipts,
PR, Certificate of Acceptance, etc.
e. Ordering
1. Receipt of approved requisition from the
Office of the President (OP) with
appropriate requisition number.
2. Prepare P.O. and send it to dealer for
signature.
3. Ask invoice from dealers and attach to
P.O.
4. File Want Slip / Recommendation Slip in
On Order File (OOF)
f. Payment of Invoices
1. Invoice received from dealer.
2. Prepare disbursement voucher and submit
for approval.
3. Notify dealer by telephone when check is
ready.
g. Receiving
1. Unpack the shipment.
2. Check each item received against the
packing slip / delivery receipt and claim
missing items.
3. Examine the physical condition of each
item received, set aside defective item and
have them changed.
4. Stamp each item received with the library
stamp of ownership.
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