Page 206 - Manual-of-Operation-Merged

CvSU MANUAL OF OPERATIONS
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d.) Procedure for Withdrawal
1. Accomplish the form for Permit to Withdraw
that includes the following:

• Name of organization

• Purpose

• Amount involved

• Nature of Expenses

2. Have it duly signed by the treasurer,
chairman/president, and adviser/
coordinator, SOSCA and Dean of OSA;

3. Have the withdrawal slip signed by the Head of
SOSCA, Dean of OSA and student
representative. Withdrawal of funds can be
allowed only if proper voucher record is
properly accomplished and audited;

Liquidation of previously withdrawn fund shall be made
before another withdrawal shall be granted.

Book of Accounts shall be maintained by each student
organization, which shall indicate all collections,
disbursements of the organization. The book of accounts
shall be open for inspection during regular office hours by
any member of the organization, by the advisers/
coordinators and by OSA whenever such is warranted.

e) On expenditures and Audit

▪ All treasurers of the organizations recognized by the
Office of Student Affairs should submit themselves
to auditing.

▪ Auditing shall be done not later than one week after
an organization has sponsored an affair,
incurred expenses and/or solicited contributions.

▪ Auditing shall be administered by appointment of
the treasurers with the members of the Board of
Auditors.

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