Page 273 - Manual-of-Operation-Merged

CvSU MANUAL OF OPERATIONS
________________________________________________________________________

269
Monitoring and evaluation

Research Projects

The research projects are monitored in two ways: (1) the
financial and (2) the technical aspects.

The accounting department of the University monitors and
audits the financial status of the research funds. However, the Special
Budget Officer of the Research Center records every disbursement for
each research project/unit and annotates the Purchase Request
Forms to indicate availability of funds and from which funds the
purchases are to be credited.

The Office of the Director of Research serves as the monitoring
and coordinating arm for all researches in the University. Although
research activities are independently undertaken by the different
colleges, faculty researchers are still required to submit quarterly
progress reports on their research projects/studies. The researchers
submit their progress reports to their respective Deans concerned,
which in turn endorses the progress reports to the Office of the
Director. This enables the Research Center to keep track of ongoing
projects for monitoring and evaluation as well as workload
compensation purposes.

The technical reports are submitted by the project proponent to the
Monitoring and Evaluation Unit of the Research Center. The numbers
of copies are stated below:

▪ Copies of Progress Report to be forwarded to the funding agency
▪ Copies of the Annual Report to be used in annual agency in-
house review
▪ Copies of the Terminal Report to be submitted two months after
the termination or completion of the project.

Annual Local Agency In-House Review

One major activity to facilitate the monitoring and evaluation
purposes is the holding of the Annual Local Agency In-house Review.
It involves the evaluation of all researches that are either completed or
ongoing during the particular year under review. During these
reviews, researchers present the progress/highlights of their
researches. The panel of reviewers consists of members from
STARRDEC, SUC’s and PCARRD. The guidelines for the conduct of

Annual Local Agency In-House Review of the Research Center are

269