Page 145 - MRF Training TJ MRF Manual Version 5 22042024 final April 24_Neat

29 Hot Works Policy

In all circumstances where Hot Work is carried out the recommendations detailed within this
document are to be strictly adhered to. So far as reasonably practical contractors carrying
out Hot Work processes on Company premises are to be issued with a copy of the Company
Hot Work Policy and Procedures. A written acknowledgement is to be received from the
contractor (prior to commencement of any work), stating that they “will comply in full with the
Company Hot Work Policy and Procedures, legislation and Insurance requirements”. This
document should also be included in any contract documentation where Hot Work
processes may be carried out on Company premises.

Amendments

The Fire Marshall and Site Managers sponsor this document. Requests for amendment are
to be submitted, in writing, to the Managing Director detailing the changes required.

Review

This Policy document is to be reviewed if changes are made that are not on this current
policy, either by a Health & Safety manager or by the Fire Marshalls.

Company Hot Work Fire Safety Procedures

The Health and Safety at Work Act 1974 requires all employers to ensure the provision of a
safe system of work. In the event where an operation or process involves the use of Spark
or Flame producing Equipment, it is essential that a Hot Work Permit must be requested,
and issued before any Hot Work being carried out.
Processes involving Hot Work such as blowlamps, brazing, cutting, welding, and other spark
or flame producing equipment shall not be permitted without a Hot Work Permit Form HT02.
Any contractor or person using such techniques or processes must at all times firstly obtain
permission in writing from the Fire Marshall Site Manager or his/her nominated deputy.

Company Administration Procedure

In order to reduce the risk of fire involving our workplace it is essential that the guidelines
contained within this document are strictly adhered to at all times under the control of the
Fire Marshall, Site Manager or his/her nominated deputy, these include alterations, repairs,
decorations or new construction, whether carried out by outside contractors or by Company
maintenance staff. Many of the fire hazards created during building operations and
maintenance are difficult to control, for instance sparks from oxy-acetylene cutting may land
in readily ignitable material not in any way associated with cutting. Because of the very
nature of Hot Work it is essential that such work be carried out under strict supervision.
The risk is particularly greater in our waste facilities where extreme caution needs to be
taken when working nearby to the waste. In all circumstances the following precautions and
procedures defined below as Stage 1 to 4 are to be strictly adhered to.

Page 144 of 181

Reviewed April 2024