Page 1 - How do I Create Customer Deposits with ePay

Creating Customer Deposits with ePay

How do I Create Customer Deposits with ePay?

Overview

University payments are received and processed using ePay in Compass. EPay is required for all payments
which are taken to the Cashier’s Office for deposit. Using ePay, you can record the accounting entries for
Direct Journal payments or apply payments to customers and items and the system will produce a deposit
report that can be printed and taken to Cashier’s office along with the actual deposit (usually check or cash).
This job aid focuses on Customer Payments only. For Direct Journal payments, refer to the How do I Create
Direct Journal Deposits with ePay? job aid.

Healthcare and Oxford do NOT use ePay since their deposits go to different banks and not to the Cashier’s
Office. Instead, these users process deposits through the Regular Deposit process.

Simplified Payment Process Map

Cashier's
• Create ePay Deposit Office • Complete Payment
• Print Deposit Report Worksheet (if
• Verify deposit and
• Deliver report and mark Complete Customer Payment)
deposit to Cashier's
Office • CORE Update
• Deposit to Bank
GAR or
Department GAR

Navigation

Navigator > Accounts Receivable > Payments > Online Payments > Emory Departmental

Deposits

1. Click the Add a New Value tab.
1
 The Deposit Unit defaults to the Business Unit
defined on your AR User Preferences.
 The Deposit ID defaults to NEXT and should not be
changed.
2. Click the Add button.

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Emory Confidential and Proprietary Last Revised on 2/7/2018 Return to Table of Contents