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You may allow the employee 120 days to However, unless you or the employee resolves
resolve the issue. At which time you should the discrepancy, the EE will not be credited with
discuss it with him again urging him to do so. SS retirement benefits.

________________________________________________________________

A Basic Guide for the I-9 Process

1. All I-9 s must be kept separate and secure.
2. Only you and your assistant and the owner can have access, no supervisors or managers
3. The employee must fill out the form on the first day of employment or earlier, if a valid offer of
employment has been accepted.
4. The employee fills out the form. If he/she is unable, then a supervisor or designated employee
may do so. That person must identify themselves on the form.
5. The candidate has the choice of which specific documents they will provide. You cannot tell them
which documents you choose to accept.
6. You, the employer, must complete the Employer Certification no later than three (3) business
days after employee begins work or earlier if a valid offer of employment has been accepted. You
must examine the original documents. They must be unexpired.
7. You are not required to keep copies of the candidate’s provided documents. You may keep them
if you wish, but if you keep even one, you must keep them all.
8. You must retain all I-9 forms for three (3) years after the hire date OR for one (1) year after
employee terminates, whichever is later.
9. If you participate in the E-Verify program, you must do so for all employees.
The Pre-audit: In some cases, ICE will contact you and ask you to describe your I-9 program. They
often use this as a means to decide whether or not to do a full audit. The information above is the kind of
response they’re seeking.

The Covid-Relief Virtual I-9 rule has been extended through March 31, 2020. This extends the right to
verify and complete I-9 forms for remote employees only by email, FAX, video or virtual.
The current I-9 form for 2021 is required. It will expire on 10/31/2022 and is available at this link:
USCIS Form I-9
USCIS Form I-9

Bill Cook
Human Resource Associates
Wcook62@comcast.net

20 Alabama Propane Gas Association | May / June 2021