Page 150 - ADMINISTRATIVE MANUAL

ACTIVITY BY CONTRACT BY ADMINISTRATION
OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING
150
PRE-IMPLEMENTATION University Infra Office Documentation Executive Director/ Directs the Supply Office and End User

Head, Operating (Department concerned) to Canvass/Survey
a.1 Undertakes reproduction of Unit Construction Material Prices
Approved Program of Works,
Plans, Specification & b. Directs the Campus Bids & Awards
Budgetary Ceiling Committee in coordination with the Internal
a.2 Provide copies of the Auditor to undertake the necessary steps in
documents to concerned Offices compliance with existing rules and regulations
& PBAC pertinent to bidding and award of supplies and
materials or pacquiao labor if applicable.

Evaluates Bid Proposals

Recommends awards to the ED/President/VP
PBAC Pre-publication/advertisement Campus Bids & for Admin.
meeting Awards Committee
Issue Purchase Order/Contract
Meets the President to finalize
time-table PERT/CPM
Inspect items delivered in the presence of the
Prepares Public Bidding Pres/VP/ED End User
Publication/Advertisement
Receives items delivered and issues the same
Receives Pre-C1 documents Internal to the End User
Conducts evaluation of Pre-C1 Auditor/Inspectors Receives in accordance with the purposes for
documents which they are intended
Recommends to the President Supply Officer
the contractors who will be
allowed to participate in
biddings/s & for inclusion in the End User
Role of Contractors of
University, for approval

ACTIVITY BY CONTRACT BY ADMINISTRATION
OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING

Conducts Pre-Bid Conference

Conducts Public Bidding

Evaluates Bid Proposal/s to wit:

i.1 Duly accomplished Proposal
Form

i.2 Authority of signatory

i.3 Post C-2 duly notarized

i.4 Detailed Cost Analysis

i.5 Organization of the Project

i.6 Site Inspection Certificate

i.7 Affidavit that the Bid Bond is
sufficient

i.8 Bidder’s Bond
i.9 PERT/CPM
i.10 No. of calendar days to
complete the project
i.11 Bid Price
Transmits to the President the
complete documents of the
lowest responsive bidders, and
recommends the awarding of
contract

ACTIVITY BY CONTRACT BY ADMINISTRATION
OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING

Board of Regents Approves winning bidder

Approves Contract