Page 151 - ADMINISTRATIVE MANUAL

151

Office of the President Issues Notice of Award & require
submission of Performance Bond

Signs Contract

Issues Notice to Commence Work

Board of Regents 2. Inform Board of Regent
Issues Memorandum detailing
Technical Staff of Univ. Infra Office Issues Memorandum detailing one (1) Technical Staff
PROJECT at the Construction Site who shall of the Campus Infra Office at the Campus where the
INPLEMENTATION Office of the President be responsible in supervising the project/s is/are undertaken who shall be responsible in supervising
Supervision ongoing construction, to wit: Office of the the ongoing project/s, to wit:
President a.1 To see to it that the progress of work is in
a.1 To see to it that the progress accordance with the Work Program
of work is in accordance with the a.2 To see to it that the materials used are in
Program of Work, Plans & accordance with the plans and specification
Specification. a.3 To regularly report to the ED through the Architect the progress
a.2 To see to it that the materials of work, copy furnished, President
used are in accordance with the
plans & specifications
a.3 To initiate the issuance of
certifications as to percentage of
accomplishment in accordance
with the Contract
ACTIVITY BY CONTRACT BY ADMINISTRATION
OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING
a.4 To submit all a.4 Note deviations or deficiencies & report the
recommendations to the University same to the ED and Campus Infra Office.
President through the Univ. Infra
Office and VP for Admin, copy
furnished the Executive Director of
the Operating Unit
a.5 Call attention of Contractors or
construction foreman of any
deviation or deficiencies and
report the same to the President
through the Univ. Infra Office and
VP for Admin.
Issues Memorandum creating a
Technical Review Team at the
Central Administration, with the
Exec. Director/Head of Operating
Unit concerned as Chairman,
which is tasked to review and
confirm the recommendation of the
Construction Supervisor and to
submit to the President a
certification on all matters referred
to the Team.
Directs the Budget Office to
release and/or prepare request for
release of funding requirement in
accordance with the percentage of
accomplishment
Releases funding to the Central
Administration and/or prepares
documents necessary to support
release of funding warrant for the
signature of the President

ACTIVITY BY CONTRACT BY ADMINISTRATION
OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING
Secures, if necessary, additional
supporting documents from Univ.
Infra Office and other Offices

Submits to DBM request for
release/s

Follows up request/s when
necessary

Notifies the President upon
release