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5) Take custody of procurement documents and responsible for the sale and distribution
of bidding documents to interested bidders.
6) Assist in managing the procurement process.
7) Monitor procurement activities and milestone to proper reporting to relevant agencies
when required.
8) Consolidate PPMPs from various units of the procuring entity to make them available
for review.
9) Make arrangements for the pre-procurement and pre-bid conferences and bid
openings.
10) Be the central channel of communication.

The head of the secretariat in central offices shall be at least fifth ranking permanent
employee or, if not available, a permanent official of the next lower rank; or shall be a third
ranking permanent employee in bureaus, regional offices and sub-regional/district offices, or
if not available, a permanent employee of the next lower rank.

PREPARATION OF BIDDING DOCUMENTS

Form and Documents of Bidding Documents

a) Approved Budget for the contract;
b) Eligibility Requirements;
c) Instructions to Bidders, including criteria for eligibility, bid evaluation and post-
qualification, as well as the date, time and place of the pre-bid conference,
submission of bids and opening of bids;
d) Terms of Reference (TOR), for consulting services;
e) Scope of work;
f) Plans and technical specifications;
g) Forms of Bid, Price Form, and list of goods or bill of quantities;
h) Delivery Time or Completion Schedule;
i) Form, Amount and Validity Period of Bid Security;
j) Form and Amount of Performance Security and Warranty; and
k) Form of Contract, and General and Special Conditions of Contract

Detailed Engineering for the
Procurement of Infrastructure Projects

No bidding and award of contract for infrastructure projects shall be made unless the
detailed engineering investigations, surveys and designs, including the acquisition of the
ROW for the projects have been sufficiently carried out and duly approved in accordance
with the standards and specifications prescribed by the head of the procuring entity
concerned or his duly authorized representative.

PROCEDURES IN PROCUREMENT
(For Infrastructure Projects)

a) Pre-procurement Conference
b) Advertisement/Posting
c) Eligibility Screening
d) Pre-Bid Conference
e) Submission and Receipt of Bid
f) Bid Evaluation
g) Post-Qualification
h) Award of Contract