Page 157 - ADMINISTRATIVE MANUAL

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I. Pre-Procurement Conference
Prior to advertisement or the issuance of the Invitation to Apply for Eligibility and to Bid, the
BAC, through it Secretariat, shall call for a pre-procurement conference, to;

a) Ensure that the procurement is in accordance with the project and annual
procurement plans;
b) Determine the readiness of the procurement at hand;
c) Review, modify and agree on the criteria for eligibility screening;
d) Review, modify and agree on the criteria for the evaluation of bids/proposals;
e) Clarify that the specifications and other terms in the bidding documents are minimum
requirements;
f) Reiterate and emphasize the importance of confidentiality during the bid evaluation
process, and the applicable sanctions and penalties;

The holding of a pre-procurement conference may not be required for small procurements,
i.e., procurement of infrastructure projects costing five million pesos (P5,000,000.00) and
below;

II. Advertisement/Posting

a) For contracts above P5 Million
1) Advertised at least twice within a minimum period of 14 cd, within a minimum
period of six (6) cd between publications, in a newspaper of general nationwide
circulation which have been regularly published for at least two (2) years before
the date of issuance of the advertisement;
2) Posted continuously in the website of the procuring entity concerned;
3) Posted in the G-EPS during the two-week period;
4) Posted at any conspicuous place reserved for this purpose in the premises of the
procuring entity.

b) For contracts P5 million and below
1) Posted continuously in the website of the procuring entity concerned;
2) Posted in the G-EPS during the two-week period
3) Posted at any conspicuous place reserved for this purpose in the premises of the
procuring entity.

For infrastructure projects, the bidding documents shall be issued within thirty (30) calendar
days from last day of period of advertising and/or posting of invitation to Apply for Eligibility
and to Bid, and the opening of bids shall be conducted within the following periods from the
last day of the issuance of the bidding documents.

Estimated Contract Cost Period
(in pesos)
Up to twenty five (25) million 15 to 30 calendar days
Above twenty five (25) million up to fifty (50) 15 to 45 calendar days
million
Above fifty (50) million up to two hundred 30 to 60 calendar days
(200) million
Above two hundred (200) million 60 to 90 calendar days