Page 152 - ADMINISTRATIVE MANUAL

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Pays 15% Mobilization Cost
Pre-Completion Payments Central Administration except when not demanded by the Executive Pays Construction Materials/ Labor after delivery in
Contractor, or when the bidder is Director accordance with existing COA Rules and Regulations, and the
the same Contractor who is University Policy Disbursement Scheme
working on the same Project or
other Project/s within the same Pre-Audit Unit/Campus Internal Auditor
site (Campus). Pays periodically
based percentage of
Accomplishment

Accounting Office Prepares voucher with the
following signatories:
a.1 Letter a Univ. Director, Infra
a.2 Chief Accountant
a.3 President
a.4 Preparation of check to be
signed by the Cashier and
countersigned by the President Initiates formal ceremony, when necessary
a.5 Cashier pays the Contractor
University Infra Office
Submits certification to the
Acceptance President through the VP. Executive
Director/ Head
of Operating
Unit
ACTIVITY BY CONTRACT BY ADMINISTRATION
OFFICE/UNIT UNDERTAKING OFFICE/UNIT UNDERTAKING

TURN-OVER Central Administration Initiates formal turn-over ceremony
& Campus concerned

Central Administration University Director, Infra provides
FINAL PAYMENT all supporting documents to the Executive
Accounting Office (Contract, Director/
Notice of Award, Notice to Head,
Commence Work, Operating Unit
Accomplishment Report, Surety
Bond and others)
Office of the President
Initiates submission of
REPORTS consolidated reports of all projects Initiates submission of consolidated reports of all
undertaken during the year to the projects undertaken during the year to the Office of
Office of the President Executive the President
Director
Directs Publication Office to Submits consolidated reports/s of all projects
include in the Annual Report undertaken during the year to the Office of the President

Directs Publication Office to include in Annual Report

Office of the
President