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STARTER KIT | Accounts Receivable Clerk

OPERATING PROCEDURES & STANDARDS

Department : Finance and Administration
Section : Accounting
Responsible Staff: Accounts Receivable Clerk
Accountable Head: Accounting Manager

Task 1: Prepare an accurate and up-to-date Aging of Accounts Receivable monthly with
supporting schedule of problematic accounts.
STEP(s) STANDARD(s)

1. Encode daily City Ledger accounts to A/R Aging Aging of Accounts Receivable is updated monthly with no
Template. incidence of error.

2. Encode daily collection of accounts and see to it
that A/R accounts tally with corresponding
collection.

3. Verify accounts that are becoming long overdue.

4. Identify accounts that are subject for adjustment.

5. Print Aging Report and provide copies to
Accounting and Administration Manager and Billing
Clerk/Collection.

Task 2: Closely monitor balance beyond credit terms and preparing corresponding collection letter
for all overdue accounts.
STEP(s) STANDARD(s)

1. Identify accounts that fell beyond audit terms. No incidence of error in the SOAs.

2. Issue collection letter to overdue account or call
clients to inform them of the status of their
accounts.

Task 3: Prepare accurate, up-to-date and duly supported SOA of clients.
STEP(s) STANDARD(s)

1. Sent all documents forwarded and arrange per Timely remittance of government taxes.
client.

2. Encode on the pro – form a billing statement.

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