Page 185 - 2019\20 KZN Top Business Portfolio - EBOOK

Event logistics includes managing complex and large Services
delegate databases covering travel, accommodation, A comprehensive list of our services will assist you in
catering, registration, sourcing of guest speakers, making the right choice.
conference packs and event day logistics. � Concept and Design
Having the services of reliable vendors and suppliers is � Management of Databases
crucial to the overall success of any event. thoughtFIRE � Venue Liaison/Coordination/Management
has a strong network of solid connections which includes � Public Relations and Media
a variety of people and service providers ranging from � Preparation of Conference and Event Packs
only the best, including audio-visual companies, décor � Transport and Accommodation Booking Service
providers and musicians to the most unique or the and Management
biggest and most suitable venue in the city. � Registration Services
� Expenditure Control and Budgeting
“Our clients benefit from cost-saving, preferential rates � Speaker Management
and our strong relationships with our suppliers”, says � Sponsorship Management
Coombs. The best rates will be negotiated to assist the � Administration - including web site design/
client with their budget and ensuring the success of the maintenance for events
event. Of importance is that thoughtFIRE will help you � VIP Security and Protocol
choose a venue that will not only meet your budget but
your goals for your event. Venue selection can affect How Do We Charge?
attendance, sales, as well as image and brand value, so Option One - No Charge - you will still obtain a much
careful selection is required. thoughtFIRE understands better rate through thoughtFIRE
the need for companies to reduce costs and you Option Two - A Project Management Fee
may leave the running around for detailed quotes to
them. In order to maximise on available resources, thoughtFIRE will manage the entire conference, event
thoughtFIRE also offers an advisory service. or PR campaign from conception till end. A customised
package to suit your exact requirements, dependent
The team at thoughtFIRE will brainstorm with you on the services required will be prepared. thoughtFIRE
to develop a comprehensive project plan which is prefers to start with a brainstorming session to better
continuously updated and used to manage and guide understand the event or conference before we get
the event as it unfolds. thoughtFIRE thinks out the started – we make the most fabulous cappuccinos!
box and ensures that your event is designed to suit
your every need. Project tasks will be identified and Have an Event in Mind and Need a Venue?
defined to ensure that they are executed within given Give thoughtFIRE a call and you will receive a listing of
timelines, while keeping your budget in mind. Regular suitable venues to host your conference or event. They
meetings with clients are scheduled in order to ensure will scroll through the mass of venue quotes, menus,
that high quality outcomes are realised. A final closing service providers and provide a concise and easy to
report will be prepared after each event. understand ‘thoughtFIRE enquiry’.
Risk management is always a concern and thoughtFIRE In addition, thoughtFIRE can source your décor,
is able to advise the do’s and don’ts. The team will advise entertainment, audio visuals, handle all the venue
you with regards to liability insurance, contingency logistics, prepare an event plan and check up on the
plans and any other concerns. event to make sure all is running 100%.
Full Name of Company: ThoughtFIRE Events cc MISSION
Nature of Business: Professional Conference Organiser To deliver “world class events and conferences” within
& Event Management a client’s budget, in a professional and concise manner.
Services: Event / Project Management
Date Established: 29 years ago KEY PERSONNEL
Subsidiaries: PLS Staffing (14 employees) Managing Member: Pravina Coombs
Customer Base: Corporates, NGOs, Associations Financial Manager: Shaun Dhunraj
No. of Employees: 6 (plus casual staff as required) CONTACT DETAILS
Auditors / Accountants: TAX ACCT Head Office
Bankers: FNB Physical Address: Office 13, 2nd Floor, 50 Westriding
B-BBEE Status: Level 1 Row, Westriding Office Park, Sherwood, Durban 4091
VISION Tel: +27 (0)31 569 5988 or +27 (0)83 629 9394
E-mail: pravina@thoughtfire.co.za
To be the leading professional conference organiser Website: www.thoughtfire.co.za
in South Africa, by consistently adding value to every Branches: We work throughout South Africa and
event and making you, the client look amazing. internationally
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