Page 190 - Area III CURRICULUM AND INSTRUCTION

2.3.3. Submission of Grades and Class Record
2.3.3.1. Grading sheets should be submitted to the Office of the

College Dean during the designated dates and forwarded to the

Office of the Registrar within seven (7) working days after the last
day of the final examinations for the regular non-graduating students.

For graduating students, however, their grading sheets should be

submitted ahead of the schedule.
2.3.3.2. A copy of the class records and grading sheets should also

be submitted and filed at the University for reference in cases of
inquiries regarding computations and incomplete grades.

2.3.4. Changes in Grades
2.3.4.1. A change of grade is valid only if the faculty member has

erroneously entered a grade on the grading sheet or made an error

in the computation. The request is officially made by the concerned
faculty and noted by the Dean before it is forwarded to the Registrar.

2.3.4.2. Errors on the Report on Ratings should be corrected clearly
and legibly. Rectification of an erroneous grade should be done

within one year following the semester when the student took the
subject. In addition, faculty members should affix their signature for

any erasures or corrections done on the Report on Ratings.

2.3.5. Late Submission of Grades
In case a faculty member fails to submit the grading sheets on time,

the salary for the last week of the term will be withheld until a clearance from

the Office of the Registrar is secured.
2.3.6. Incomplete Grades and Guide for Completion

2.3.6.1. Students who fail to take the final examination without any
valid reason should receive a failing grade. Only students with valid

reasons may receive an incomplete grade (INC) for not taking the
final examination. Some of the valid reasons are: grave illness as

certified by a licensed physician, death of an immediate relative as

supported by a death certificate, for being an official representative
of the school in conferences or contests with supporting documents,

and other similar reasons as determined by the faculty member in
consultation with the College Head.

2.3.6.2. Students having academic difficulties such as those who

failed to complete a project or assignment may also receive an INC.