Page 203 - Area III CURRICULUM AND INSTRUCTION

• The faculty duly authorized by the concerned College to handle educational tours

and/or field trips shall conduct a survey of all sites proposed for the tour. As much
as practicable, the destination of educational tours and/or field trips should be near

the University in order to minimize cost. It should be in line with the objectives of
the trip as required in the curriculum.

• The coordinator shall submit the result of the survey and submit to the College

Dean for scrutiny and give proper recommendation that will benefit the students.
The College Dean will then forward the results to the Vice President for Academic

Affairs.

• Prior consultation with the concerned students shall be undertaken to discuss the
cost, destination and other details and related matters regarding the conduct of the

educational tour and/or field trip. This shall be documented with a minutes of
meetings and attendance of the students.

• For the safety and convenience of the touring party, advance and proper

coordination with the concerned places to visit shall be undertaken. The
coordination shall take place one month before the conduct of the tour.

• Not later than one week before the date of the scheduled educational tour, the
faculty concerned shall submit the duly accomplished Request Travel to the

University President for his approval through the respective Department Chairman,

college Dean, DSSD Director, and the VPAA, using the form prescribed therefore;
• The DSSD shall check if the educational tour and/or field trip requirements are

complied with based on the checklist of requirements (Annex), and then submits

the checklist to the Office of the Vice President for Academic Affairs.
• Upon approval of the request for an educational tour, all College deans must

require the submission of parents’ permits by their students. Thereafter, the
approved request for the tour, together with the parents’ permits is returned to the

DSSD Director.

• The College Deans and DSSD shall make sure that the students should have
purchased travel insurance before the conduct of the field trip.

• The VPAA shall be furnished with a copy of the agreement between the
Transportation Co. Manager and the respective College Deans at least three (3)

days before the scheduled trip.

• Within five working days after the trip, the teacher in-charge/manager of the tour
per College shall submit a duly signed report and a financial statement about the
tour to the respective College Deans, DSSD Director and the Vice President for
Academic Affairs.

• In the event that tour guides and tour companies will be utilized, only accredited
Tour Operators and Tour Guides from the Department of Tourism shall be