Page 74 - 8 YEAR STRATEGIC PLAN

ANNEX “A” - ORGANIZATIONAL STRUCTURE

e. Responsible for maintaining the
and updating Masterlist for all
controlled documents;
f. Responsible for monitoring and
initiating the periodic review of all
internally generated documents;
g. Responsible for the preparation
and conversion of approved
changes of all internally
generated documents to
standard format prior to issuance;
h. Responsible for preparation of the
Document Control Notice (DCN)
to notify copy holders of the
changes or revisions made in the
documents;
i. Responsible for providing
feedback or update on the status
of the control of documented
information to the QMR;
j. Closely coordinates with the
different units and individuals on
all matters concerning
documented information, and
k. Performs other related tasks
necessary to facilitate ISO
initiatives.
6. Oversees the functions of the Deputy
QMR;
a. Initiates and coordinates QMS
related activities
b. Assists QMR in performing all of the
above duties and responsibilities
c. Assumes the delegated
responsibilities of the QMS in her
absence
7. Oversees the functions of the overall
Secretariat;
a. Coordinate all activities of QMS at
all levels in the organization
b. Collect Customer/Client
Satisfaction Survey Forms
c. Follow-up submission of Non-
conformance and Corrective
Action Reports-NCAR/CAR
d. Follow-up submission of Quality
Objectives Plan Monitoring forms
and Management Review
updates
e. Prepare minutes of all meetings
related to QMS
8. Do all other QMS-related activities to
achieve the vision and mission of the
University.
5. Department of Alumni Affairs - Spearheads activities that will
track graduates

74 | 8-YEAR STRATEGIC PLAN | IFUGAO STATE UNIVERSITY