Page 71 - Team Member Handbook Aug 2020.docx

POLICY: PAID TIME OFF Policy #44
CREATION DATE: September 2015

REVISION DATE: October 1, 2017
EFFECTIVE DATE: January 2016

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Prior to the effective date of this revised policy statement, Team members earned a combination
of leave including Personal Leave, Sick Leave and Vacation. With the effectiveness of this
policy, team members will earn leave as Paid Time Off (“PTO”) as detailed below. Hours earned
but not used prior to the revision date will be converted and may be used as detailed below.

Purpose of Paid Time Off

Paid Time Off may be used for any reason – sick time, personal days or vacation, subject to the
provisions of this policy.

Hours Earned/Accrued

Team members will earn and accrue Paid Time Off each two-week pay period as follows:
 Team members with less than 4 years of service – annual rate of 18 days per year
o Hourly team members – 0.06925 hours PTO accrued for each hour worked
o Salaried team members – 5.54 hours accrued per pay period
 Team members with 4 or more years of service – annual rate of 23 days
o Hourly team members – 0.0885 hours PTO for accrued each hour worked
o Salaried team members – 7.08 hours accrued per pay period

Hourly team members will accrue PTO based upon actual hours worked during the pay period
based upon an 80-hour work week with a maximum of 80 hours worked; all pay types will count
as hours worked except for unpaid time off.

Scheduling and Approval

Except in the case of illness, scheduling of Paid Time Off requires prior approval from the team
member’s supervisor. Requests for PTO are to be submitted to the supervisor at least ten
working days in advance of the first day of the requested time off by completing the electronic
“Time Off Request” form or such other method in place at Jack and Jill. A change to approved
PTO requires prior approval of the supervisor.

Jack & Jill Children’s Center has the right to deny a team member’s PTO request for any reason
including but not limited to: other team members have requested the same time off, team
member’s performance is not satisfactory and time off would disrupt corrective action efforts,
or special Center events or activities which would necessitate team member’s presence. Team
members are discouraged from paying for or scheduling vacations until they have received
approval.

Team members will be disciplined, up to and including termination for absences, which occur
during the same time period as a PTO request, which was denied.

Paid Time Off may also be used when the team member's illness or incapacity interferes with or
makes it impossible for the team member to satisfactorily perform her or his assigned duties.
Absences that are due to illness must be reported 1 ½ hours before your shift on the first day of