Page 72 - Team Member Handbook Aug 2020.docx

absence by contacting your supervisor. If the team member is going to be out more than one
day, she or he is required to call every day. A team member’s supervisor may request a doctor’s
note for an absence greater than three days. The team member's failure to report her or his
absence, may result in disciplinary action up to and including termination.

Paid Time Off Limits

Orientation Period

Team members may be denied approval for Paid Time Off during their 90-day orientation
period.

Maximum Balances

Earned but unused Paid Time Off balances may not excess 1.5 times the team member’s then
current annual accrual rate. That is, team members with tenure of less than 4 years may not have
unused Paid Time Off balances in excess of 216 hours and team members with 4 or more years
of service may not have unused Paid Time Off balances in excess of 276 hours. Once the
maximum hours have been reached, no additional Paid Time Off hours may be earned until the
balance is below the maximum.

Advanced Paid-Time Off

A supervisor may approve the advancement of Paid Time Off hours in excess of accrued
balances; however, such advancement of PTO shall generally be limited to time expected to be
earned in the then upcoming two-month period.

Transition/Carry-Over Balances

Effective October 1, 2017, all Team member accrued but unused time off balances for vacation
and personal time have been converted to Paid Time Off hours. Sick leave up to a maximum of
64 hours has been converted to Paid Time Off; sick leave hours in excess of 64 hours have been
converted to a pool of Carry Over Sick Leave.

Carry Over Sick Leave

Carry Over Sick Leave may be used only when the team member's illness or incapacity
interferes with or makes it impossible for the team member to satisfactorily perform her or his
assigned duties.

Absences that are due to illness must be reported 1 ½ hours before your shift on the first day of
absence by contacting your supervisor. If the team member is going to be out more than one
day, she or he is required to call every day. A team member’s supervisor may request a doctor’s
note for an absence greater than three days. The team member's failure to report her or his
absence, may result in disciplinary action up to and including termination.

Use of Paid Time Off

Accrued but unused PTO hours must be used for any full day absence (i.e. leave without pay
may not be taken for any full day absence when a team member have an available PTO balance).
If the team member does not have any available PTO hours an Unpaid Time Off form should be
submitted. A time off form must be submitted for all absences.