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1.e.2. Alumni Relations. It shall perform the following functions:

a) establish and maintain communication lines with the university
alumni through consultative meetings, conferences and similar
activities;
b) seek support and sponsorship of University plans and programs,
and other forms of collaboration from the alumni;
c) maintain updated directory of alumni of the University;
d) spearhead the conduct of periodic tracer studies of alumni, and
e) perform other related tasks as directed.

Section 1.f. Quality Management Representative (QMR). This office shall perform
the following functions:

a) ensure the effective planning implementation and maintenance and
continual improvement of the established Quality Management System;
b) report to the top Management the performance of the quality
management systems and areas for further improvement;
c) ensure the promotion of awareness of meeting customer requirements
within the relevant scope of the University’s QMS, and
d) liais with external parties on matters relating to the University’s QMS.

Section 1.g. The Planning Office
Planning Office. Headed by a University Planning Officer, this Office shall
perform the following functions:

a) define the vision of the University System;
b) coordinate the long-range planning activities of the University System;
c) oversee the planning, implementation, and evaluation of institutional
plans, development programs and projects of the university system;
d) oversee the production of university strategic plan, its implementation,
monitoring, and evaluation;
e) ensure that the university’s human, financial and physical resources are
carefully and adequately planned to meet the demands posed by
increasing number of students, faculty and staff, and
f) assist concerned units/campuses of the university in organizing,
packaging program/project proposals for internal and/or external
funding.

The Planning Office shall be composed of three sections, namely:

a) Institutional Planning which shall perform the following functions:

1) oversee the development and updating of the University
Corporate Plan;
2) provide technical support (e.g. providing procedural guidance,
training and consultation) for the planning process in all operating

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Revision: 01 June 28, 2016