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3) inform management on how the system is performing in regards to
quality, and suggests improvements that could be made;
4) raise the culture of quality assurance in the university through
rewards system;
5) initiate and schedule the conduct of management reviews, and
6) attend to other responsibilities that may be assigned from time to
time.

University Assistant Administrator shall perform the following functions:

a) Assist in the performance of the duties and responsibilities as that of the
University Administrator.
b) Assist in the effective planning, implementation, maintenance and
continual improvement of the established QMS on support services, and
work Environment.

The following are the sections under the Quality Assurance Office: 1)
Monitoring and Evaluation; 2) Document and Records Control; 3) Training and
Education; 4) Quality Workplace; and 5) Internal Quality Audit.

1.c.1. Planning, Monitoring and Evaluation Section. This section is headed by a
university section chief who shall perform the following functions:

a) ensure that quality objectives are established at relevant functions
within the organization;
b) monitor the status of performance in the implementation of the QMS;
c) ensure that quality objectives are measurable and are supported
with program to achieve them;
d) ensure that citizen satisfaction is monitored as one of the measures
of performance of the quality management system, and
e) ensure conformity of services to set standards as well as continuous
improvement are undertaken.

1.c.2. Documents and Records Control Section. This section is headed by a
university section chief who shall perform the following functions:

a) establish document, implement, and maintain a procedure and
process for the control of documents and records;
b) maintain the master copies and master lists of the QM and SOI
Manuals, as well as the master lists of internally and externally
generated documents and references;
c) ensure that current version of relevant documents are available at
points of use;
d) prevent unintended use of obsolete and unauthorized use of relevant
documents and records;
e) ensure the traceability of documents;
f) ensure that e-copy of internally generated records and documents
are available;
g) coordinate enhancement of the procedures for control of records, and

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