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2) ensure that the management and other personnel within the university
are provided with up-to- date information useable at all levels of
management (i.e. strategic, tactical, and operational levels);
3) maintain a data bank/library for properly collected, organized, and
indexed information in accordance with the requirements of the
university system;
4) keep the archived information as current as possible;
5) oversee the publication of relevant information of all university
operations/program thrusts (instruction, research, extension, resource
generation, and administration) in journals, newsletter, and other print
media;
6) coordinate the various units/offices of the University in the context of
synergism for effective management information utilization;
7) ensure that the University Web-site is operational and regularly updated;
8) plan, organize and direct activities of work units and staff involved in the
design, development, operation and maintenance of computer
operating systems and data processing functions;
9) coordinate data processing and computer services activities with other
sections and divisions as needed;
10) consult with users to identify data processing requirements; direct
assigned staff in the development of new applications, databases or
systems operations; make recommendations on the purchase of new
equipment or software;
11) review outputs, project reports, systems documentation, service
requests, and other information to evaluate systems performance,
systems operations, requirements for new applications, and works with
staff to design and develop required systems;
12) review and evaluate technical literature and other information
concerning changes in technology; participates in long-range planning
to evaluate costs, availability, alternatives and other factors, and
13) perform other tasks as directed by higher authorities.

The MIS shall have three sections, namely:
a) Information Technology Systems Development which shall be directly
responsible in the:
1) system administration, and computer communication and
maintenance,
2) web development, updating, and maintenance.
3) software development and maintenance;

b) Information/Publication which shall have the following functions:
1) Documentation Services: (a) conduct of photo and audio-visual
coverage of university activities, (b) processing of photo and audio-
visual data for publication or storage purposes, and (c)
maintenance of raw archive of documentation coverage;
2) Editorial Services: (a) prepare write-up of news and information
updates for paper and web publishing, (b) proofread reports,
monographs, newsletter, brochure and other MIS publications, and

ISU-UDA-UCo-003 14
Revision: 01 June 28, 2016