Page 7 - OSEP Management Module 6_Neat

Activity 6.4

Now that you have a broad understanding of the types of roles that a board
has in a club/federation, how does this differ from the understanding you had of
governance before reading this section?

The club board/management committee should agree to, then document, a clear
set of governance policies and processes to facilitate effective governance. These
processes should reflect best practice and be subject to regular review.

Board meetings
If the board is to fulfil its roles, it will need to meet regularly, often monthly. The
board should document its meeting process, which would normally include:
• legal requirements (such as a quorum and notice for calling a meeting as
specified in the constitution)
• decision-making approach (consensus versus voting) and voting rights of
attendees
• protocol/s for conducting a meeting and director/committee member behaviour
• logistical details, such as meeting frequency, meeting location, timing of
meetings, attendees, etc.
• the preparation of an agenda for each meeting. It is the board’s responsibility to
agree on how the agenda will be developed and the items for regular inclusion
• appropriate documentation — issues submitted to the board should
be in an appropriate and agreed format and be circulated sufficiently in advance
of the meeting
• maintaining a clear record of decisions made through an appropriate and
agreed minuting process.
The board/management committee should be provided with all relevant
information on an issue to enable proper execution of their duties.

OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE OSEP MANAGEMENT IN SPORTING ORGANISATIONS TRAINING PROGRAM — LEARNER’S GUIDE 0