Page 37 - IGC BOOK

The organisation should set quantifiable targets in the statement of intent. Mangers are
responsible for meeting the objectives and monitor towards its progress, this must be clearly
recorded and reported. Objectives must be reviewed every year to ensure that they are relevant
to the organisation and drive through continual improvement.

Quantifiable performance targets that can be set over a period, the quantifiable performance
targets that may be set in the health and safety policy of statement of intent could relate to:

• Minimizing the sickness absence rates.

• Reduction in number of accidents/incidents.
• Reduction in enforcement actions.

• Completing the training related to health and safety to all the supervisors and managers
in next 6 months.

• Completion of workplace inspections.
• Completion of workplace risk assessments covering all the activities in next 8 months.

• Improve the system for recording near misses and accidents.
• Conducting regular health surveillance to the workers once in every 3 months.

• Improving the safety culture within the organisation by involving workers through

consultation in decision making process.

When setting and measuring performance against objectives and targets, organisation shall
compare their objectives with similar organisation, or the industry as a whole that are
remarkable in maintaining health and safety. The process of comparing the performance with
similar organisation is called as “Benchmarking”. Organisation’s benchmark the near misses,
accident/incident performance targets against other organisation, they also benchmark other
performance targets, for example, the system of reporting accidents, the competence of the
workers, the level of risk assessments carried out etc.

Organisation Section

The organisation’s aspect of health and safety management is to delegate responsibilities to
each individual within the organisation to achieve the health and safety aims, it is necessary
that the roles and responsibilities must be clearly defined, and everyone should be aware of
the same, so that everyone will have active role in the organisation in achieving health and
safety aims.

Organisation sections deal with roles and responsibilities of each individuals within the
organisation and those who have specific responsibilities towards health and safety, through a
reporting line of structure within the organisation. HSE Advisor - advises top management
followed by accident Fire Marshal - to act immediately followed by fire at the workplace First
Aider - to provide first aid to the victim and promote recovery.

The organisation section of the policy statement should demonstrate, in both written and
diagram form, how all this takes place.

ENSIGN| Unit IG1 – Element 2 – How Health and Safety Management systems Work and What They Look Like 8