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YBA > PLAN > ORDER SUPPLIES
Submitting Portrait Images

Your school photographer will send your portraits to you about a month after your final retake date. Once you receive
the portraits from the photographer, send them to Jostens. Before sending your portraits, make sure that it includes all
retakes. If your retake date has not yet happened, and you get a CD (or link), hold onto it and wait for all the portraits to
arrive. Portraits images will appear in your Image Library 1-2 weeks after submitting to Jostens.
Photo CD/DVD Mailer
METHOD ONE — PROVIDE A LINK
• If your portrait photographer sends an email with a link to download portrait images, please forward the link to your
This mailer contains:
plant consultant and copy your rep on the email. This does not require a CD or DVD.
PORTRAIT CD/DVD
ACTIVITY CD/DVD
• To see who your plant consultant is, click Status > Summary Report on the Yearbook Avenue home page.
Attach mailing label here.
Don’t forget to write your job number on your CD/DVD.
If mailing a Portrait CD/DVD, please fill out the label
on the back of this mailer.
METHOD TWO — MAIL PORTRAIT CD TO JOSTENS Use the Photo CD/DVD Mailer (order for free from
Plan>Order Supplies>YearTech Online) to send portrait CDs to Jostens. You can also send your portrait CD in your
©2017 Jostens, Inc. Printed in USA. 162229 (3437)
preferred envelope as long as it is addressed to your printing plant.
Photo CD/DVD Mailer Creation Method: PHOTO CD/DVD MAILER
O Page Designer
O Monarch ™ On the front:
O YearTech ®
Sort Photos:
Choose one option per CD/DVD: • Write school return address.
O Grade
O Teacher
O Home Room • Add your Job Number.
O Other (please specify):
This mailer contains: Duplicate Images: • For school portraits, check
PORTRAIT CD/DVD Please indicate if you would like to see
all of your duplicate images:
ACTIVITY CD/DVD O Yes*
Attach mailing label here. O No Portrait CD/DVD.
* If your photographer provided this information,
Don’t forget to write your job number on your CD/DVD.
according to industry standards, we can meet
this request.
If mailing a Portrait CD/DVD, please fill out the label
on the back of this mailer. On the back, indicate:
Note: If no sort option is marked, we will automatically sort photos
by Grade or Teacher, according to your CD/DVD categories.
The entire CD/DVD will be sorted using the same option. If
you are a K-12 school that would like separate sort options
for high school vs. elementary, you need to send separate
CD/DVDs for each. • Color or B&W
• Organization (Grade, Teacher)
©2017 Jostens, Inc. Printed in USA. 162229 (3437)
CD/DVD MAILER ITEM #3437 • Duplicate Images — check only if you want originals
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AND retakes uploaded.
Creation Method:
METHOD THREE — MAIL PHYSICAL PHOTOS Place any photos you would like us to scan for you in the Photo
O Page Designer
O Monarch ™
O YearTech ®
Sort Envelope (order for free from Plan>Order Supplies>YearTech Online) and send in the Return Mailer. Be sure to
Sort Photos:
Choose one option per CD/DVD:
O Grade
indicate what Image Library category you want us to upload to.
O Teacher
O Home Room
O Other (please specify):
Duplicate Images: PHOTO SORT ENVELOPE ITEM #3436
Please indicate if you would like to see
all of your duplicate images:
From: Photo Sort Envelope
O Yes*
O No RETURN MAILER ITEM #3438
Job Number: Job Year:
* If your photographer provided this information,
according to industry standards, we can meet
this request. Creation Method: O Page Designer
O Monarch ™
Job Number: Note: If no sort option is marked, we will automatically sort photos O YearTech ®
by Grade or Teacher, according to your CD/DVD categories.
The entire CD/DVD will be sorted using the same option. If Special Instructions:
you are a K-12 school that would like separate sort options
for high school vs. elementary, you need to send separate
CD/DVDs for each.
School Name:
City:
State/Province:
Zip Code/Postal Code:
NOTE: Do not bend or deface photos or drawings.
Please seal flap of envelope.
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PHOTO CATEGORY
FLAP
This is the name your photos will be found under when you build your book online.
(Example: field trips, 6th graders, soccer, etc.)
NUMBER OF PHOTOS IN ENVELOPE
©2017 Jostens, Inc. Printed in USA. 162231 (3436)
PHOTOS–DO NOT BEND
162231_3436_YBK_SY18_Kit YTO Photo Sort Envelope_PF.indd 1 2/2/17 2:01 PM
©2017 Jostens, Inc. Printed in USA. 162230 (3438)
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IF YOU WANT YOUR PHOTOGRAPHER TO BEFORE MAILING YOUR CD it is a good idea to write
SUBMIT YOUR PORTRAIT CD/DVD DIRECTLY your job number on the CD with permanent marker and
TO JOSTENS please complete the Portrait Submission make a backup by copying the files to a folder on your
form and ask the photographer to include it in the computer. Also, tape the mailer closed so the CD can’t
shipment. The Portrait Submission Form is available in accidentally slip out.
the digital classroom under FAQ & Support / Reference
Guides.
YBA Reference Guide 69