Page 29 - Leading and managing people in the new normal

4.3 MS Teams best practice and etiquette
3.2

Watch this space - Content under development Attending and participating in a meeting

In the meantime: Keep your mic muted – You will need to unmute yourself to begin speaking when
needed. If audio becomes distracting, anyone in the meeting can mute any
attendee. Those attending via call-in only will need to press *6 to unmute
themselves.
Setting up your audio, video and Avoid talking over each other – Unlike an in-person meeting, it’s sometimes

difficult to distinguish between multiple conversations leading to confusion.
environment
Be clear, concise – Speak in a concise and clear manner and tone so that everyone
Use Headsets with mic if possible – This provides thee optimal audio can hear what you are saying
experience for both you and other meeting attendees. If a headset isn’t
available, use your device’s built-in audio/mic and speakers are muted. Pause – To ensure attendees have time to ask questions remember to pause
occasionally.
Avoid sitting with your back to a window or bright light source – This can cause
a silhouette appearance. Camera use – Using a camera is up to you. A limited number of windows will show
for attendees of the meeting. These automatically show/hide based on
Think about the background – Whatever is in the room behind you might not participation. Don’t walk around with your camera on (mobile device) as it can be
be appropriate for a meeting or could be distracting to others. Consider using distracting.
the select background feature in MS Teams.
Use chat window – Consider asking questions in the chat window, especially for
Joining a meeting large meetings.

Tag individuals in chat – Tag other attendees (using @ userid format) in the chat
Join a few minutes early if possible – This allows you to make sure everything
is working and gives time to make any adjustments. window.

Mute other devices and apps – Make sure to mute your mobile phone and Chairing a meeting
close any others apps on your computer/laptop that might send distracting
notifications. Opening the meeting – When opening the meeting, take the opportunity to
confirm the meeting rules for that meeting
Enter muted – Enter a meeting with your mic muted and camera off. Others
might already be engaged in conversation. Confirming attendance – confirm attendance rather than relying on the logged on
participants as more than one participant may be present at any of the logged in
Have a moderator or convener for large meetings – This person can help bring locations.
29 forward any chat questions and provide meeting guidelines and reminders.
Managing questions and comments – Consider asking participants to use the