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72 Chapter 2 Collaboration Information Systems

aCtive review

Use this Active Review to verify that you understand the ideas Q6 How can you use collaboration tools
and concepts that answer the chapter’s study questions. to manage shared content?

Q1 What are the two key Summarize alternatives for processing Office documents on the
characteristics of collaboration? desktop as well as over the Internet. Describe two ways that con-
tent is shared with no control and explain the problems that can
In your own words, explain the difference between coop- occur. Explain the difference between version management and
eration and collaboration. Name the two key characteristics version control. Describe how user accounts, passwords, and
of collaboration and explain how they improve group work. libraries are used to control user activity. Explain how check-in/
Name the key component of a collaboration IS and explain checkout works. Describe workflows and give an example.
why the text claims this is so. Summarize important skills for
collaborators and list what you believe are the best ways to give Q7 How can you use collaboration tools
and receive critical feedback. to manage tasks?

Q2 What are three criteria for Explain why managing tasks is important to team progress.
successful collaboration? Demonstrate how a task should be described. List the minimal
content of a task list. Summarize the advantages and disad-
Name and describe three criteria for collaboration success. vantages of using a spreadsheet and Microsoft SharePoint for
Summarize how these criteria differ between student and pro- managing tasks.
fessional teams.
Q8 Which collaboration IS is right for your
Q3 What are the four primary team?
purposes of collaboration? Describe the three collaboration tool sets described and in-

Name and describe four primary purposes of collaboration. dicate how each meets the minimum requirements for col-
Explain their relationship. Describe ways that collaboration laboration. Explain the differences among them. Summarize
systems can contribute to each purpose. the criteria for choosing the right set for your team. Explain the
meaning of the power curve and discuss the power curve for
Q4 What are the requirements for each of the three alternatives described.
a collaboration information system? Q9 2025?

Name and describe the five components of a collaboration Describe the impact that free data storage and data communica-
information system. Summarize the primary requirements for tions have on collaboration systems. Explain why F2F meetings
collaboration information systems and relate those require- are expensive in both cost and time. Explain why meetings such
ments to the need for iteration and feedback as well as the as F2F training sessions can be ineffective. Summarize the ways
three criteria for successful collaboration.
collaboration systems reduce the costs and difficulties of interna-
tional business. Explain how collaboration systems are changing
Q5 How can you use the scope of workers with whom you will compete. Describe con-
collaboration tools to improve team sequences of all this to the travel industry. If you disagree with
communication? any of the conclusions in this 2025, explain how and why.

Explain why communication is important to collaboration. using Your Knowledge with
Define synchronous and asynchronous communication and ex- allroad parts
plain when each is used. Name two collaboration tools that
can be used to help set up synchronous meetings. Describe Reread the AllRoad scenario at the start of this chapter. Using
collaboration tools that can be used for face-to-face meetings. the knowledge you’ve gained from this chapter, explain how this
Describe tools that can be used for virtual, synchronous meet- team could use collaboration tools to be more effective. Describe
ings. Describe tools that can be used for virtual, asynchronous how such tools can solve Felix’s problems as well as result in bet-
meetings. ter communication and higher quality results for the team.