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ngrccnrent nunther: 2019 - 1943 / 001 - 001
Multi beneficiaries rnodel agreement: December 20lg

Tlte Agency and/or the Commission may initiate such checks, audits or evaluations durins the

than EUR 60 000.

The check, audit ol evaluation procedures are considered to be initiated on the date of receipt of the
lefter of the Agency or tlte Commission announcing it.

lf the arrdit is carried ottt on an affiliated entity, the beneficiary concerned must infonn that affiliated
entitv.

11.27.2 Duty to keep documents

The beneficiaries must keep all original documents, especially accounting and tax records, stored on
any appropriate mediurn, including digitalised originals when they are authorised by their respective
national law and under the conditions laid down therein, during a period of five years stafting from the
date ofpayment ofthe balance.

1'he period drrritrg which documents must be kept is limited to three years if the maximum amounl oJ'
lhe grunt is uot more than EUR 60 000.

1'he pe|iods set out in the first and second subparagraphs are longer if there are ongoing audits,
appeals, litigation or pursuit of claims concerning the grant, including in the cases refered to in
Articfe 11.27.7.In such cases, the beneficiaries must keep the documents until such audits, appeals,
litigation or pursuit of claims have been closed.

11.21.3 Obligation to provide information

Whele a clteck, audit or evaluation is initiated before the payrnent of the balance, the coordlnator must
provide any infonnation, includitrg information in electronic format, requested by the Agency and/or
the Cornlnissiolt or by any other outside body authorised by the Agency and/or the Comrnission.
Where appropriate, the Agency and/or the Commissiorr may request that a beneficiary provides suclr
inforrnation directly.

Where a check or audit is initiated after payment of the balance, the information referred to in the
previous subparagraph must be provided by the beneficiary concerned.

If the beneficiaty concerned does not comply with the obligations set out in the first and second
subparagraphs, the Agency and/or the Cornmission may consider:
(a) any cost insuf'ficiently substantiated by infbnnation provided by the beneficiary as ineligible;

(b) any financing not linked to costs, unit, lump sum or flat-rate contribution insufficiently
substantiated by inforrnation provided by the beneficiary as undue.

11.27.4 On-the-spotvisits

During an on-the-spot visit, the beneflciaries must ailow Agency and/or the Cornmission staff and
outside personnel atrthorised by tlre Agency to have access to the sites and premises where tl're action
is or was carried out, and to allthe necessary information, including inforrnation in electronic format.

They rnust ensure that the infbrrnation is readily available at the moment of the on-the-spot visit and
that information requested is handed over in an appropriate fornr.

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