Page 31 - Resource Guide for DFW and SFO_Neat

Document Management Team Print Vendor Order Placement Guideline

b. If a reprint, the file should be available on PageFlex. If it is not yet loaded, you will simply
include the name of the material previously printed in your email to the print vendor who last
printed the item and include the Quantity. Always ask if the deadline the requestor mentions
is possible.
6. Receiving the Vendor Quote. When the quotes have been received by the print vendor(s), forward
them back to the requestor for approval. If the request is for Program Letterhead, the requestor will
often share the quote with the client for their approval, so it is important to get a formal quote in PDF
format from the vendor.
a. From there, you may be requested to provide additional pricing for various quantities, which
you can work with the vendors on.
7. Quote Approval & Order Confirmation. Once the requestor has made a decision, you can confirm
the print job with the selected vendor. This will usually be the vendor with the best pricing unless one
is able to provide a quicker turnaround time than the other. You can then thank the vendor that lost
the bid for their assistance and let them know that their assistance is not required at this time.
8. Request Completion. Once you have placed the order, be sure to update the ‘Invoicing’ fields from
the quote you received and complete all other fields as normal in your Solutions request on The Point.
You can then mark the request as ‘Complete.’ Please be sure to add your order to the “Business
Services Marketing Deliveries” Outlook calendar (please see separate guideline as needed).

PRINT VENDOR CONTACT INFORMATION
There is currently one approved local print vendor that we utilize for printed marketing materials and
company letterhead which have been included below for reference. Invoicing has been set up for the
below mentioned vendors and additional vendors would need to be approved prior to utilization if required
for marketing materials and company letterhead. Additional specialty vendors may be used in the event
that the material being ordered and printed is not a paper product and have been covered in a separate
guideline.

Graphic Impressions – BACKUP, please notify
Print Vendor Name: Boingo Graphics - APPROVED Team Lead or Business Services Mgmt if
needing to utilize this vendor.
656 Michael Wylie Drive, 7910 District Drive,
Address
Charlotte, NC 28217 Charlotte, NC 28213
Phone Number (704) 731-0659 (704) 596-4921
Fax Number (704) 521-5284 (704) 597-7313
Chip Galloway (Account Manager)
Contact Name(s) Sid Wood (Account Manager)
Toni Treadway (Customer Service Rep)
chip.galloway@giprinters.com
Email Address sid@boingographics.com
toni.treadway@giprinters.com
Business Cards:
Online Systems http://pageflex.integraphx.net/lashgroup/UserContentStart.aspx Online Inventory:
Utilized Dashboard: http://www.printstock.com/members/default.asp
http://dashboard.integraphx.com/
Closest Company CLT CLT
Office
Account Setup Invoice Invoice
Formal Contract in
Place No No

INVOICING
When invoices are received from our print vendors, there are a few items to be aware of:
• Printing of Program Letterhead and Envelopes are billed to the client. Delivery fees for program
letterhead and envelopes held in inventory are billed to 0000-491.
• Printing of Internal Letterhead and Envelopes, as well as any delivery fees are billed to 0000-491.
• Business Cards are billed to 0000-491.
• Color Copy Paper is billed to 0000-491.