Page 33 - Resource Guide for DFW and SFO_Neat

Document Management Team Print Vendor Order Placement Guideline

11x17 Sheet - .033765 per sheet / $16.88 per pack (500 count) / $67.53 per case (2,000 count)

Business Cards
We currently have a formal agreement in place with Boingo for business cards where we pay $35.00 for a
set of 250 cards (which is our typical order). Boingo has an online web portal called ‘PageFlex’ that we
utilize for uploading the business cards details, generating an electronic proof and confirming our order
once the requestor has approved their PDF business card proof. All business card orders should be
placed within this system with Boingo.

COMMON PRINT VENDOR ORDERS

Items we
outsource to a Print Vendor we First Step Notes
Commonly Use
print vendor:
Place Order for Color Copy Paper with
Color Copy Graphic Impressions Graphic Impressions via email – be sure to Pricing
Paper include quantity needed and when you would
like them by
Client and Program Letterhead
Graphic Impressions currently
holds the majority of our Corporate
Request a reprint from the print vendor that and Program related inventory. It
Reprint / Reorder currently supports the printed material. You is recommended not to split
Request Boingo may request a competitive quote from the program letterhead up between
other vendor to ensure competitive pricing. vendors as this can cause
confusion with maintaining
inventory across multiple systems.
Request quotes from each print vendor
separately to obtain the best quote. Have used Graphic Impressions
for everything in the past and they
Vendors Need the following to draw up a currently hold the majority of our
quote: Corporate and Program related
New Order or • Quantity being Printed inventory. Integraphx is still new
Print Request Boingo and can print letterhead, however
• Item being Printed we tend not to store letterhead with
• Total Colors Used or Black/White (sending them as it causes confusion with
them the file works) splitting up the inventory across
• Paper Type multiple systems.
• Print vs. Copy
Log into PageFlex (Boingo Graphics) and PrintStock Inventory Deliveries
Inventory Boingo place the order for the requested pieces of usually arrive within 2-5 business
letterhead. days.
Internal and Corporate Letterhead
Reprint / Reorder Request quotes from each print vendor Try to keep letterhead together if
Request for Boingo separately to obtain the best quote. Place possible if the vendor needs to
Letterhead order with the company with the lower quote. store it for us.
New Order or Request quotes from each print vendor Try to keep letterhead together if
Print Request for Boingo separately to obtain the best quote. Place possible if the vendor needs to
Letterhead order with the company with the lower quote. store it for us.
Log into PageFlex (Boingo Graphics) and
Inventory Boingo place the order for the requested pieces of Deliveries usually arrive within 2-5
letterhead. business days.
Web Portal has been set up for
ordering with Integraphx as their
Input the business card details into the system is easier to use than
Business Cards Boingo Integraphx Business Card Website. See Graphic Impressions. Price for
Guideline on PageFlex for additional details. 250 cards is $35.00 and for 500,
price is the same as Graphic
Impressions.
Separator Log into PageFlex (Boingo Graphics) and
Sheets for Boingo place the order for the requested pieces of Deliveries usually arrive within 2-5
Scanning letterhead. business days.
*Boingo should be utilized as the primary vendor. Graphic Impression should be utilized as backup in the event
Boingo is unable to complete the job due to tight turnaround time, etc. Graphic Impressions may also still be utilized
for inventory orders for those items they still hold in inventory for us as well as Color Copy Paper orders.