Page 3 - 2020 McLennan County Benefits Enrollment Guide

Enrollment Periods Making Changes

During the Year/
New Employees
As a new full-time employee of McLennan County, you Qualifying Events
become eligible for benefits effective on the 1 of the month
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after 31 calendar days of continuous service. Our benefits
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plan year runs from January 1 through December 31 . Please choose your benefits carefully. Medical,
Open Enrollment dental, vision, and flexible spending account
As a benefits eligible employee, you have the once-a-year contributions are made on a pre-tax basis and per IRS
opportunity to enroll in or make changes to your benefit regulations contribution amounts cannot be changed
elections or eligible dependents during our open enrollment unless you experience a qualified life event.
period. (See Making Changes During the Year/Qualifying
Events for information regarding changes during the year.) Qualified life events include:
Open Enrollment is held during the month of November. • Marriage, legal separation or divorce
Elections you make during the open enrollment period will • Death of your spouse
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become effective on January 1 , 2019 or once you become • Birth of a child
eligible for benefits, whichever comes first. (Some products • Commencement or termination of adoption
require a more comprehensive eligibility assessment, thus proceedings
you would not be deducted for the product plan until fully • Your spouse terminating, obtaining new
approved.) Make your benefit elections by completing the employment or their open enrollment (that
required forms, available at Open Enrollment. Once you affects eligibility for coverage)
have made your elections, you will not be able to change • You or your spouse switching employment
them until the next enrollment period unless you have a status from full-time to part-time or vice
qualified change in status. versa (that affects eligibility for coverage)
• Significant cost or coverage changes

Frequent Enrollment • Your dependent no longer qualifies as an
eligible dependent

Questions Within 31 days* of the event, you need to provide
information to the Human Resources team regarding
the details about your life event and make desired
Where do I find the forms? benefit changes. You will need to submit qualifying
Forms will be available at Open Enrollment or you may event documentation and complete any applicable
consult with your HR Team member to identify which forms forms. The HR team will review your request and
will be necessary depending upon the changes or elections documentation to determine whether the change
you want to make.
you are requesting is allowed. Only benefit changes
When and how do I pay my premiums? which are consistent with the qualified life events are
Benefit premiums are paid by payroll deduction from your permitted.
paycheck the month prior to the month of coverage. You
can check your deductions by reviewing your pay stub or *Note: 60 days if you, your spouse, or eligible
contacting a member of the HR Team. Monthly premiums dependent child(ren) loses coverage under Medicaid
are owed in full and are not prorated based on qualifying or a state Children’s Health Insurance Program (CHIP)
event effective dates. Example: If a qualifying event date or becomes eligible for
(with the exception of birth/adoption) falls at the end of the state provided
month, the monthly premium is owed for the entire month premium assistance.
in which the qualifying event occurs. You may experience
double premium deductions from your paycheck for multiple
pay periods based on the date of the qualifying event.

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