Page 265 - (FINAL!) UPDATED 13.0) 2020-2021 HANDBOOK - SEPTEMBER 2020 EDITION_Neat

TRANSFER WAIVER FORM
Case 1
Rule of Thumb – Transfer Waiver
SITUATION:
What is the rule of thumb when determining if the student-athlete who has transferred from a member college needs a Transfer Waiver?
ANSWER:
The student-athlete will need a Transfer Waiver if and only if they were signed to a Letter of Intent with a member college in the previous,
current or upcoming academic year.

Case 2

SITUATION: Transfer Student-Athlete – Letter of Intent Signee

Student-Athlete R initially enrolls at Community College A for the 2019 – 2020 academic year and signs an NJCAA Letter of Intent. At the
completion of one semester Student-Athlete R has passed 15 credit hours with a 2.75 GPA. Student-Athlete R did not participate in basketball
while attending Community College A. Student-Athlete R would like to attend Community College B for the 2020 – 2021 academic year and
participate in his first season of basketball. Is the student eligible to play at Community College B?

ANSWER:
Student-Athlete R has attempted one full-time term therefore he must meet the academic requirements of Article V, Section
2.D.2.b to be an eligible transfer. The student meets 2.D.2.b by having accumulated 12 or more credits with a GPA of 1.75 or higher. Due
to the fact Student-Athlete R is a transfer and was signed to a Letter of Intent in the previous year he must have a signed Transfer Waiver to
be immediately eligible.

TRANSFER TRACKING FORM
Case 1
Using the Eligibility Affidavit in Determining Previous Participation for a Transfer
SITUATION:
Student-Athlete R has previously attended another college prior to transferring to Community College A. The athletic director at
Community College A has the student-athlete complete the Eligibility Affidavit and the student indicates on the affidavit that he has not
participated in any collegiate athletics. What should the athletic director’s next step be in determining Student-Athlete R’s participation or
does the athletic director have enough information from the affidavit to determine the transfer’s eligibility?
ANSWER:
Although the student-athlete has completed the Eligibility Affidavit, the athletic director should follow up the student’s statement of non-
participation by doing the following: sending the Transfer Tracking Form to the other college to complete and return to Community College A.
The Transfer Tracking Form is not mandatory but highly recommended for student-athletes who were either enrolled as a full-time student
beyond the 18 th calendar day of the term or they participated in intercollegiate athletics. The forms purpose is to aid member colleges in
determining and confirming previous collegiate participation.
COMMENT:
Please be aware that although verbal statements from other colleges regarding a transfer’s eligibility may be helpful, statements and
remarks should always be in writing preferably signed by the athletic or compliance director and not the coach.
It should also be mentioned that in some cases transfer students may not be entirely truthful with the athletic staff about their eligibility or
participation either because they do not understand the eligibility rules or they will say anything to try to get another season of eligibility. If you
do not follow up their statements by checking with their previous colleges and it turns out that these transfers are, in fact, ineligible, the
responsibility lies on the athletic director and the result could be a sanction up to or including probation.
Article V, Section 3.A.2: “Student-athletes who falsify any academic and/or athletic participation record shall be ineligible for further
competition in an NJCAA member college at any time.” By having the students complete and sign the Eligibility Affidavit and/or the
Amateurism Questionnaire they are telling the college about their previous eligibility and if they have falsified this information, they could be
banned from participation in the NJCAA. Again, it is the responsibility of the athletic department to follow up on their statements.

TWO TERM SPORTS
Case 1
Participation in a Two-Term Sport (Basketball) and Transfers within the Same Year – Eligible for Participation?
SITUATION:
Student-Athlete R transfers from Four-Year Institution X to Community College B at the end of the fall quarter and in time for winter
quarter enrollment. At Four-Year Institution X, he/she participated in one junior varsity basketball contest. Is Student- Athlete R eligible to
participate in basketball at Community College B, which begins its schedule during the winter quarter?
ANSWER:
No. Participation in the basketball game at Four-Year Institution X prior to transferring exempts Student-Athlete R from being eligible
for basketball at Community College B during the same academic year because of this rule: a student-athlete cannot participate in the same
sport during the same year at two different colleges.
Student-Athlete R will be eligible, however, for any other sport which begins during the winter quarter at Community College B
providing he/she satisfies the provisions of the academic progress requirements prior to his/her transfer to Community College B.