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2. Question: Do I have to complete an online Letter of Intent for each student-athlete I am having commit to my college but am offering
no athletic aid?
Answer: The only way for a recruit to “commit” to a member college is through the online Letter of Intent system. You must still
complete the online Letter of Intent, have it signed by all appropriate parties, and submitted online. If the college is not
providing any scholarship money you would simply indicate, “No Athletic Aid” in the scholarship information on the online
Letter of Intent. This will count as one of your Letters of Intent/scholarships allowed per the NJCAA Sports Procedures in
that sport.
3. Question: Do I have to sign all of my walk-ons with the online NJCAA Letter of Intent system?
Answer: No. You are not obligated to sign a player if he/she is not receiving any athletic aid and you are not concerned about
committing him/her to your college with an NJCAA Letter of Intent.
4. Question: What do I do with the physical NJCAA Letter of Intent once it has been signed by all parties?
Answer: All NJCAA Letters of Intent must be kept on file at the college and submitted should your program be audited.
The signature dates that were handwritten on the physical forms must match the signature dates entered online. A violation
has occurred if the information and signature dates on the signed NJCAA Letter of Intent do not match the information on
the submitted Letter of Intent online.
5. Question: Can I input the signing date on the NJCAA Letter of Intent form prior to the student-athlete’s signing if I know the date the
student will sign?
Answer: No. The only printed date that should appear on the signed NJCAA Letter of Intent is the Athletic Directors date of signature.
All other dates must be handwritten by the person signing the form; once the signatures and dates are obtained you must go
back into the online Letter of Intent program, enter those dates and submit the form once all signature dates are entered.
Sanctions will be imposed by the NJCAA National Office if the correct signing procedures are not followed.
7. Question: What do I need to do if the form goes “Inactive”?
Answer: Once the form becomes inactive it is invalid and a new form must be recreated, resigned and resubmitted.
8. Question: How do I release a student-athlete from his/her Letter of Intent?
Answer: The Release Agreement must be completed and submitted through the online Letter of Intent program. The Release
Agreement form can be found under the Action column to the right of the student’s name. Click on release option, complete
and print the form. The form must be signed by the student-athlete (as required on the form), athletic director and
president to be valid. If the student-athlete’s signature is not required per the Release Agreement the form can be
submitted without the student’s signature. Once all the signatures and dates are obtained you must go back into the online
Letter of Intent program and enter the signing date and submit the Release Agreement. The status of that student’s Letter of
Intent will show as “Released” once the form has been submitted.
9. Question: What do I do with the physical Release Agreement once it is signed?
Answer: All Release Agreements must be kept on file at the college and included in the file should your program be audited. The
physical forms submitted must match the online forms in terms of information and signing dates. If the forms submitted do
not match the information submitted online the college will be notified of a violation.

Case 4
Faxed Copies of the LOI
SITUATION:
Student-Athlete R receives their NJCAA Letter of Intent in the mail and accepts the offer and signs the LOI. Student-Athlete R sends a
faxed copy of the signed LOI back to Community College A. Is the faxed copy of the signed LOI a valid and official copy?
ANSWER:
Yes. The NJCAA considers the signed faxed copy a valid and official document. The NJCAA requests that the original still be collected
but the member college may act using the signed faxed document as valid and official. The faxed copy and the original should both be filed in
the student’s eligibility file to answer questions regarding the timeline and process for the signing when possible.

Case 5 Dividing
Scholarships
SITUATION:
Community College A is a Division I community college offering 24 full baseball scholarships. Can Community College A offer 48 players
each half a scholarship? Can they offer 12 full scholarships and 24 half scholarships?

ANSWER:
No. A scholarship is counted by the individual, not by the dollar amount. Community College A can offer 24 scholarships to 24
individuals, regardless of the dollar amount. No athletic aid can be offered to any individuals over the 24 limit.

Case 6

SITUATION: Scholarship Limitation – Summer Term

Community College A has utilized 15 men’s basketball scholarships for the academic year. At the completion of that year, Community
College A wishes to scholarship Student-Athlete R, who is a transfer student-athlete, for the summer term. Can they scholarship Student-
Athlete R?
ANSWER:
No. Community College A does not have an available scholarship to use for Student-Athlete R. The NJCAA defines an academic year
st
st
as August 1 -July 31 . Therefore, Community College A has already utilized all of their available scholarships