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Case 12
SITUATION: NJCAA Letter of Intent Procedures – “No Athletic Aid”
Community College A is planning on using the NJCAA Letter of Intent. Community College A, however, is a non- scholarship institution.
Does Community College A still need to complete the scholarship information on the NJCAA Letter of Intent?
ANSWER:
Yes. All NJCAA Letters of Intent must be fully completed upon submission to the NJCAA National Office online.
Therefore, if a student-athlete is not receiving an athletic scholarship, the scholarship information must read “No Athletic Aid.”
Case 13
SITUATION: Amending an Athletic Scholarship Online - Increase
Student-Athlete R is originally given $200 in athletic aid for the academic year to be used for books. During the year Student-
Athlete R's athletic aid is upgraded to $400 for books. How is this upgrade recorded?
ANSWER:
Any time a student-athlete's athletic aid is upgraded, the NJCAA Letter of Intent must be edited through the online letter of intent program
using the edit option for that student-athlete’s letter of intent that has already been submitted online. The edited letter of intent must be attached
and filed with the original letter of intent.
Case 14
SITUATION: Amending an Athletic Scholarship Online - Decrease
Student-Athlete R is originally given $1,000 in athletic aid for the academic year to be used for tuition. During the year the Athletic
Director would like to decrease the student-athlete’s athletic aid down to $200 due to the student receiving an academic scholarship. What are
the proper steps for a decrease to be permissible?
ANSWER:
To decrease the terms of an NJCAA Letter of Intent, the new terms of the scholarship must be in writing and signed by the Athletic Director
and the student-athlete. This signed statement must be sent to the NJCAA National Office, once received and approved, the online NJCAA
Letter of Intent can be edited.
Case 15
Second Year Athletic Aid
Effective August 1, 2014, the Second Year Signing Agreement Form is no longer used in the NJCAA. A student who received a scholarship for
th
their first year should be resigned to a second year NJCAA Letter of Intent no later than June 15 . If the student is not resigned on or before
th
June 15 th then the student-athlete becomes recruitable by other NJCAA member colleges beginning on June 16 .
Addendums
Case 1
SITUATION: NJCAA Letter of Intent - Addendums
Community College A wishes to create an addendum to the NJCAA Letter of Intent for all student-athletes to sign listing additional
conditions to retain their athletic scholarships. Is this permissible and what type of conditions may Community College A outline in this
addendum to the NJCAA Letter of Intent?
ANSWER:
Yes. Community College A is allowed to develop an addendum to the NJCAA Letter of Intent. The addendum must be signed at the
same time as the letter of intent and attached to the signed copy of the letter of intent for the conditions of the addendum to be valid. Any
information the college feels is pertinent may be listed in the addendum. A common addendum includes a statement indicating the student-
athlete must adhere to the documented student-athlete code for the college.
Common terms for the code are must attend practices, must attend games, must attend study halls, etc.
Case 2
SITUATION: NJCAA Letter of Intent - Addendums
Community College A wants to begin using addendums for all of their student-athletes. Is it permissible for Community College A to add
criteria to the addendum which is contradictory to NJCAA bylaws? An example may be, “In the case where a student-athlete is injured, the
college may cancel the student’s letter of intent and athletic scholarship”.
ANSWER:
It is not permissible for a member college to put language in an addendum statement which is contradictory to NJCAA bylaws. The
college may add language that strengthens NJCAA bylaws and holds a student to a higher standard but may not contradict NJCAA bylaws.
