Page 297 - (FINAL!) UPDATED 13.0) 2020-2021 HANDBOOK - SEPTEMBER 2020 EDITION_Neat

RELEASE AGREEMENTS
Case 1
General Information
RELEASE

• The NJCAA Release Agreement is available in the online Letter of Intent program to cancel a NJCAA Letter of Intent/Scholarship.
Article VI, Section 1.D.1 provides the allowable reasons for cancellation. Listed below are samples of the practical situations for
cancellation that fall under the formal circumstances as listed in Section 1.D.1.

• The following are situations that would allow a scholarship to be cancelled:

1. Ineligible student-athlete.
2. Discipline for misconduct unrelated to athletic ability.
3. Voluntary withdrawal prior to the institution’s first contest.
4. Failure to enroll (by the 18 th calendar day of the term).
5. Transfer.
6. Withdrawal within the first 15 calendar days of the term.

Case 2
General Information

The following refer to situations that would allow a scholarship to be reissued:
1. Ineligible student-athlete - college is responsible for reasonable documentation of the ineligibility.
2. Disciplinary cancellations - college is responsible for reasonable documentation of the disciplinary situation.
3. Misconduct cancellations - college is responsible for reasonable documentation of the situation.
4. Voluntary withdrawal prior to the first contest - must have the signature of the withdrawing student-athlete on a Release Agreement
prior to issuing the replacement scholarship.
5. Student-athletes who fail to enroll within the first 18 calendar days - college is responsible for reasonable
documentation of the failure to enroll.
6. Student-athletes who transfer - must have the signature of the transferring student-athlete on a Release Agreement prior to
issuing the replacement scholarship.
7. Student-athletes who sign professional sports contracts - must have the signature of the original student-athlete on a Release
Agreement prior to issuing the replacement scholarship.
8. Student-athletes who join the military or go on a church mission - must have the signature of the original student-athlete on a Release
Agreement prior to issuing the replacement scholarship.
9. Student-athletes who withdraw from classes within the first 15 calendar days of the term - college is responsible for reasonable
documentation of the withdrawal.

Case 3
Cancellation of Scholarship During the Term

SITUATION:
Community College A, based on valid disciplinary reasons, chooses to revoke Student-Athlete R’s athletic aid on October 15 th of the
th
fall term. May Community College A replace Student-Athlete R and put Student-Athlete W on scholarship as of October 15 ?
ANSWER:
No. Community College A must wait until the end of that term before replacing Student-Athlete R with Student-Athlete W on
scholarship.

Case 4
NJCAA Release Agreement
SITUATION:
Student-Athlete R signs an NJCAA Letter of Intent with Community College A. Before the term begins, Student-Athlete R decides not to
attend Community College A and is unavailable to sign a Release Agreement. What can Community College A do to free that Letter of Intent
and scholarship from Student-Athlete R?
ANSWER:
The Release Agreement form indicates the situations that require a student-athletes signature. In those situations, if the student-
athletes signature is not obtained the Release Agreement cannot be submitted and the Letter of Intent remains valid. In those situations that
do not require the student-athletes signature, documentation must be provided showing the student- athlete graduated, withdrew, loss of
eligibility, discipline, or failure to enroll.