Page 30 - (FINAL!) UPDATED 13.0) 2020-2021 HANDBOOK - SEPTEMBER 2020 EDITION_Neat

ARTICLE II
MEMBERS OF THE BOARD, OFFICERS, AND TERMS OF SERVICE

Section 1. Members of the Board
A. The Board of Regents is composed of a minimum of 37 to a maximum of 39 members. The members include twenty-four (24) Regional
Representatives, one (1) Board Chair, one (1) Women’s Senior Administrator, one (1) Men’s Senior Administrator, six (6) Presidential
Representatives, and a maximum of six (6) At-Large Representatives.

Section 2. Selection Process and Terms of Office
A. Regional Representatives – elected by the members of each region for a term of office defined by the members of the region.
B. Board Chair – elected by the Board of Regents as outlined in Article IV of the Constitution.
C. Senior Women’s Administrator – elected by the Board of Regents as outlined in Article IV of the Constitution.
D. Senior Men’s Administrator – elected by the Board of Regents as outlined in Article IV of the Constitution.
E. Vice-Chair, Secretary, and Treasurer – named by the Board of Regents at the April meeting of each year upon vacancy, or as
needed.
F. Presidential Representatives – elected by a vote of the PAC represented by established Districts. The term of service is determined
by the PAC.
G. At-Large Representatives – selected by members of the sitting Board of Regents for a term of three (3) years.

ARTICLE III
MEETINGS

Section 1 - Structure
A. Quorum: Board of Regents members shall constitute a quorum for the transaction of business which is at least 50%.
B. Meeting Agendas: Agendas will be sent to all Board of Regents members at least ten (10) calendar days prior to the meeting.
C. Open Meetings: All meetings are open unless called into closed session by the Board Chair for any reason including, but not limited
to, the following:

• Personnel Matters
• Legal Consultation
• Mergers and Acquisitions
• Executive Performance
• Compensation Review
• Purchase/Lease of Real Estate
• Critical Strategic Initiatives dealing with confidential or proprietary information

Section 2 – Voting
A. The Board Chair is only entitled to a vote if there is a tie.
B. In all matters concerning sports procedures, voting will be by division, in sports that have participation by division.
C. If a Board of Regent member cannot attend a Board of Regents meeting, a proxy who is already designated can serve in the interim.
A designated proxy should be listed by August 1 of each year and can serve as a proxy for the entire 12 months. There is not a second
proxy person. If the assigned proxy and original board member are not available, that region does not get a vote.
Section 3 – Declaration of Authorization
The Board of Regents may adopt a seal and bylaws, and change the same, by a majority vote at a Board of Regents meeting with the exception
of accepting sports changes that can only be accepted at the April Board of Regents meeting.