Page 115 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

App. A.]
Bengal Ex. No. 543z (11).
Form No. 7.
[See rule 115.]
Register 57—of all registers to be preserved permanently.
1. Department to which the register refers.
2. Serial number of entry.
3. Name and number of register.
4. Period to which each register refers.
5. Number of volumes.
6. Number of entries in each volume.
7. Date of receipt by record-keeper and his signature.
8. Room number.
9. Rack number.
10. Shelf number.
11. Compartment number.
12. Remarks.

Bengal Ex. No. 543z(12).
Form No. 8.
[See rule 115.]
Register 57 A—of all registers which are to be preserved for more than three years but
not permanently.
1. Department to which the register refers.
2. Serial number of entry.
3. Name and number of register.
4. Period to which each register refers.
5. Number of volumes.
6. Room, rack, shelf, compartment. .
7. Date on which sent to record-room.
8. Date of receipt by record-keeper and his signature.
9. Year when to be destroyed.
10. Initial of officer sanctioning destruction and date.

Form No. 9.
[See rule 8.]
No. 60.—Register of letter received, year 19________....................................Department.

1. Consecutive number.
2. Date of receipt in office.
3. Letters, etc., subdivided into—
(a) From whom received.
(b) Number.
(c) Date.
'
4. Short subject.
5. Reminders, subdivided into—
(a) Number.
(b) Date. .-^
6. Where the letter is placed, subdivided into—
(a) File number.
(b) Serial number.
(c) Number and title of the collection.
(d) Number of the file within the collection.
7. Brief note of action.
(Here enter number and date of order issued: "File" or "Await," as the case may be.)

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