Page 2 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

THE BENGAL RECORDS MANUAL, 1943.

Preamble.

NOTE 1.—The instructions contained in this Manual apply primarily to the offices of Rules of the
Records
Collectors and their Subordinates, but they should be followed as far as possible, in all Manual apply
to all Office
offices subordinate to Government. .
subordinate to
Government.

NOTE 2.—The record-room at district headquarters will be under the charge of a Deputy Charge Of

Collector who will be called the record-room Deputy Collector; but in special cases it or the record-room
and copying
copying section of it may be placed in charge of a Sub-Deputy Collector. Whenever this is department.

done, the term Deputy Collector in the Manual should be held to signify also Sub-Deputy

Collector. The Deputy Collector or the Sub-Deputy Collector will be held responsible for the
proper working of the record-room and the copying department in accordance with the
rules of the Records Manual, in addition to the daily supervision of the record-room and

staff he will each half-year make a thorough inspection. A note-book will be kept in the
record-room in which all important orders will be entered. The six monthly inspection
notes will be kept in a separate inspection register. In both the English and the

Vernacular record-rooms should be hung up a list, to be kept up to date, showing who
have been in charge, as Deputy Collector and Record-keeper of the record-room,

and the duration of their charge.

CHAPTER I. ENGLISH RECORDS.

A. Rules relating to current English correspondence in > where the fiat file,
system and standard forms for correspondence have been introduced.

1. The system detailed in the following rules provides for classifying, registering, and
keeping the correspondence of
Firstly, by departments;

Secondly, within each department, by "collections" of papers, each collection having its
consecutive number and distinctive title;

Thirdly, within each "Collection" by "files," each fife having its consecutive number within
the collection, and its "Subject" clearly designated.

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