Page 6 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

telegram is opened the officer opening it should mark on it by stamp or in writing on

the first page the date of receipt. When the documents received in the office the
head assistant or an assistant specially deputed by him will see that the document
bears the two docket stamps mentioned below. If not, he will the two stamps, if

possible, on the left and right-hand corners at the first page of the document as
shown below. The head assistant will then fill in the spaces provided for the

department and class of papers to which the document belongs and note in
pencil for the guidance of the diary of the collection under which it falls. The
head assist responsible for the correct classification of the paper. The letter

will then be made over to the diarist who will enter it in the “Register of letters
received”, columns 1 to 4 and 6 being at once filled in but column 7 being left
blank till the letter is disposed of. The date of receipt entered in this register

will be the date marked by the opening officer and not the date of receipt in the
office. The necessary entries will then be made in the space provided in the
docket stamp.

14. Whenever any reply is received necessary entry will at once be made in
column 7 of the Register of letters issued, No, 61.

15. The following forms of docket stamps, which may be obtained from the

Controller of Stationery, should be used in cases where the printed forms prescribed
by the Board have not been used:—

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