Page 8 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

enclosures to letters in the original file to which reference is made or required. The

greatest care should be taken by all through whose hands the papers pass at any
stage not to mix up the letters belonging to different files; each file should always
be tied up firmly and separately.

18. The reference' clerk will then submit the case so prepared direct to the

officer in charge or to the head assistant,* as the practice of the office may be.
Notes and
orders.
19. The officer in charge will either draft a reply or pass such order as may be

required. The draft reply should be on a separate paper of foolscap size, and

not on the letter itself, or should be afterwards copied on a separate paper by
the office. If the order be written on a separate piece of paper, the piece should

be of foolscap size, and it should be stitched to the letter as directed in rule 4

above. If the order is short, it may be written on the blank space on the left
margin of the letter, and continued on the blank space at the end of the letter.

There must be nothing written across the letter, and care must be taken that
each order or remark follows the other in regular succession, one below the other,

and finally is continued, if necessary, on foolscap attached to the letter.

Note and 20. In Commissioners’ offices “Note and Order-sheets” may be used at the
order-sheets.
Commissioner's discretion in files dealing with important matters.

Reminders 21. Reminders received should not be treated as fresh letters, but should be

noted in columns 5 (a) and 5(b) of Register No. 60 of letters received against the
letters on which they are received. They are to be treated as "C" class papers.

Treatment of 22. A mere acknowledgment received should not be treated as a fresh letter,
acknowledgem but should be noted in the eighth column of the issue register against the letter
ent
to which it refers. "When an acknowledgment only is issued, it should similarly be
entered in the last column of the receipt register. They are to be treated as "0"

class papers.
C.—Treatment of replies issued.
23. When a draft has been written or approved, pages, if more than one, of the

draft should be together in the left-hand upper corner. If there are enclosures to

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