Page 9 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

Issue of the draft they should be kept with the draft, and should not be given a separate
letters. serial number. If the draft belongs to no previously constituted file, but opens a

new correspondence, it will form, the nucleus (i.e., No. 1) of a new file to which the
next consecutive file number within its collection should be assigned, and the

entry of the file should then be made at once in Index Register No. 62 under the
collection to which it belongs, an appropriate "subject" or "title" being devised.

The copyist will make the fair copy for issue on the form prescribed, if any, and
submit it for signature. In each fair copy of a letter the date of the draft should be noted
under the place for the Collector's signature; this will enable the Collector at a glance

to check delay in the Copying Department.

24. Enter the issuing letter in Register No. 61 of letters issued, filling in columns 1 to 6

and entering the remainder, if required, in the columns 8 and 9.

25. Enter the register number and the date and give the number of the collection and file to

which the letter belongs, on the draft which is to remain in the office file.

26. If the draft is not written on a printed docket form, but on plain paper, affix the two
docket stamps as given below, one in the left-hand upper earner and the other in the
right-hand upper corner; and then make the necessary, entries thereon:—

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