Page 13 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

"S. R. or D. p.," dated 1st May 1909;’ (for special or demi-official reminder).

"Tele, dated 8th May 190&" (for telegraphic reminder)..

45. It will be his business to scrutinize Register No. 61 daily to ensure that

reminders are promptly issued; and he-will be responsible for all delays except
those which arise in connection with "Special order" letters referred to in rule

(40).
E.—Forward Diary.
46- A ''Forward Diary" (Form No. 18, Appendix A) should be used \>j clerical

heads of departments and others in the Collectorates and Commissioners'
offices, the nature of whose work requires them to put up cases, files or letters
on particular dates. The diary should be 4b such officers as the Collector

thinks necessary. The diary does not supersede any existing prescribed
register.

47. The following instructions are given for the use of the Forward Diary:-
(a) The dates are printed on the edge of the diary. For each date there are 12
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compartments, facing the; date. Ordinarily the top left-hand compartment on
the page would be for January, the next for February, the next for March, and
so- on. .For each day's entries one of the 12 compartments should be used.

When the number of entries is likely* to be ordinarily very large", two
compartments may be used for each day of a month. In this case the diary will
be for six months only, and another diary form will be brought into use after six

months.
(b) In the. space below the name of the, month, the numbers of the
cases, files or letters required to be put up on the date against the page should

noted.
(c) All entries made against a day should be struck out at the end of the

same day, those not disposal of on the day being entered against the dates
when they have next to be taken up.
(d) Possibly in small branches of his office the Collector may find this diary

useful as a Takid Register, where the card reminder cabinet system is not in
force. (See also rule. 42.)

(e) It might be used as a Case Diary when the number of cases is-very small.

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